Location: Arlington, TX
Company: Disability Solutions
Loews Arlington will offer the latest and greatest amenities, a modern and forward-thinking design, and service excellence at every turn. This position is responsible for processing all incoming/outgoing communications, handling Maintenance Request processes, coordinating purchasing operations, as well as assisting the Chief and Assistant Chief Engineer with maintaining all required records and preparation of all reports for the department.
Essential Functions and Responsibilities Answer phones, take and transmit messages Greet vendors, suppliers and visitors to the department Assist, direct subcontract labor, vendors and/or suppliers to the areas needing their attention Process all Maintenance
Requests Work Orders transmitted to department Maintain completed Maintenance Requests records Return department copy of all completed Maintenance Requests to initiating department Maintain departmental " Activity Board" Prepare purchase requisitions for all materials necessary to maintain daily operation of department Upon receipt of approved purchase requisition, prepare purchase order and distribute copies to appropriate parties.
Confirm receipt of purchase order by vendor and track progress till received Receive deliveries/confirm accuracy of shipping invoice by comparison to purchase order Code incoming invoices with proper departmental codes for Chief Engineer cost allocation
Maintain materials purchase order files for all vendors/suppliers Maintain/Update departmental " Check Book" / expense log, cross-reference to budgetary guidelines for analysis of operating efficiency.
Bring discrepancies to Director and/or Assistant Directors attention as needed Work with Accounting Department to resolve any problems associated with purchase orders/receiving tickets Maintain daily attendance and payroll related records to include sign in/out logs, overtime authorization forms, vacation and sick leave records for all departmental employees Establish and maintain records system to document all departmental employee training activities Maintain contact information file for all departmental employees Maintain appointment calendar for Director, track appointments and inform him of scheduled meetings Prepare daily/weekly payroll record for transmittal to Paymaster Prepare payroll analysis information for review by Director Coordinate requests for vacation and vacation schedules, for departmental employees Coordinate interviews and process new hire paperwork for all department personnel Track new hire 30 and 90 day check list processes Process mail for department Prepare memos and letters for transmittal Assist Director and Assistant Director in preparation of all required reports, Maintains copies of and completion log for all required reports Make photocopies when required Transmit / receive facsimile correspondence as necessary Maintain active reader file for Director, Chief and Assistants Maintain equipment preventive maintenance service records Keep minutes for all departmental meetings Organize and maintain department file records Produce/assist in production of all reports generated by department Maintain listing of all hotel storage areas and their contents, provide information to departments as requested Maintain MSDS files to conform with OSHA required standards Other duties as assigned General Promotes applies teamwork skill at all times Notifies appropriate individual promptly and fully of problems and/or unusual matters of significance Is polite, friendly, and helpful to guests, management and fellow employees Attends appropriate hotel meetings and training sessions Complies with required safety regulations and procedures Complies with hotel and department standards, policies and rules Recycles whenever possible Remains current with hotel information and changes Complies with hotel uniform and grooming standards Maintains cleanliness and excellent condition of equipment and work area Executes emergency procedures in accordance with hotel standards Qualifications Effective verbal and written communications skills Typing/Keyboarding skills at or above 40 wpm Ability to operate basic office equipment to include; fax, copiers, calculators, multi-line phone Exceptional organization and record maintenance skills Computer skills to include MS-Office, Computerized Maintenance Management such as Omni Com, Espresso or equivalent Knowledge of Engineering/Maintenance operations Ability to work flexible schedule to include weekends and holidays
Administrative/Clerical jobs refer to roles that primarily involve office support tasks such as data entry, phone handling, scheduling, filing, and assisting executives. Those in administrative and clerical positions are the organizational backbone of an office and are responsible for the seamless flow of information. They require strong organizational skills, attention to detail, and the ability to handle multiple tasks simultaneously. These roles often require competency in computer software, customer service, and communication. The work is typically performed in an office environment, providing the foundational support that keeps the daily operations of a business running smoothly.
Administrative/Clerical jobs refer to roles that primarily involve office support tasks such as data entry, phone handling, scheduling, filing, and assisting executives. Those in administrative and clerical positions are the organizational backbone of an office and are responsible for the seamless flow of information. They require strong organizational skills, attention to detail, and the ability to handle multiple tasks simultaneously. These roles often require competency in computer software, customer service, and communication. The work is typically performed in an office environment, providing the foundational support that keeps the daily operations of a business running smoothly.
Administrative and clerical jobs encompass a range of office-based roles that are essential for the smooth functioning of organizations. These positions often involve tasks such as data entry, managing correspondence, scheduling appointments, and maintaining records. Key features of administrative/clerical jobs include strong organizational skills, attention to detail, and proficiency in office software. Employees in this field are typically great communicators and are able to multitask effectively in a fast-paced environment. Though duties can be diverse, they all contribute to the administrative support structure of a business.
Administrative and clerical jobs encompass a range of office-based roles that are essential for the smooth functioning of organizations. These positions often involve tasks such as data entry, managing correspondence, scheduling appointments, and maintaining records. Key features of administrative/clerical jobs include strong organizational skills, attention to detail, and proficiency in office software. Employees in this field are typically great communicators and are able to multitask effectively in a fast-paced environment. Though duties can be diverse, they all contribute to the administrative support structure of a business.
