Location: Oak Ridge, TN
including establishing priorities and resolving scheduling of personnel, conference rooms, vehicles, and other resources. Assist the manager with the recruiting and hiring process, including coordination of interview schedules, site access and onboarding.
Assist managers and staff in coordinating visits, including coordinating travel according to ORNL guidelines, coordinating site access, and setting and managing agendas and seminars. Manage information flow and communications with external and internal contacts including setting up appointments and calendar invitations. Prepare and review a variety of written materials per company policy and guidelines. Plan and coordinate onsite visits
with Department of Energy (DOE) Headquarter sponsors, industry, and academia. Enter visitors in Personnel Access System (PAS), prepare agendas, reserve rooms, and arrange tours.
Prepare correspondence, Field Work Proposals, and other presentation materials according to ORNL Guidelines and via Microsoft Office software packages, route accordingly. Prepare material and subcontractor procurements; gather quotes from vendors. Provide assistance with material shipments and inventory management. Keep current on ORNL business rules, procedures, and systems. Coordinate and prepare domestic and international travel requests, including reservations, conference registration, transportation, and
expense settlement according to ORNL guidelines. Plan and coordinate on: site and off: site meetings, workshops, conferences, and related services.
Maintain a consistent, reliable work schedule during core hours to meet needs of staff. Maintain a professional office atmosphere; greet and receive visitors (in person and over the phone) in a professional, courteous manner. Exercise discretions with confidential matters. Establish and maintain effective working relationships with internal staff members and external contacts. Create, implement, and maintain filing systems and databases as required, and keep filing current for the group using Share Point or Confluence.
Work on multiple tasks in a limited amount of time in a fast: paced environment. Set priorities appropriately, anticipate needs and requests, and be able to meet changing deadlines. Maintain DOE directives/standards and training requirements. Create requisitions and purchase orders based on appropriate ORNL guidelines. Establish priorities and resolve scheduling of personnel, conference rooms, vehicles, and other resources. Assist with special projects and assignments as needed. Basic Qualifications: : A high school diploma and a minimum oftwoyears of related experience. Working knowledge of Microsoft Office (Teams, Outlook, Word, Power Point, Excel, Sharepoint, One Note, and One Drive).
Motivated self: starter with the ability to work independently and to participate creatively in collaborative teams across the laboratory: Ability to function well in a fast: paced research environment, set priorities to accomplish multiple tasks within deadlines, and adapt to ever changing needs. Preferred Qualifications: : 4 years of relevant administrative experience. Associate or bachelors degree in business, communications or relevant field is preferred. : Excellent interpersonal, written and oral communication skills.
A working knowledge of administrative policies and procedures; familiarity with or ability to learn ORNL Administrative Systems. For more informatio
Administrative/clerical jobs involve a range of office support and secretarial roles that are crucial to the smooth operation of any business or organization. These positions typically include tasks such as data entry, managing correspondence, scheduling appointments, answering phones, and maintaining files. Employees in these roles must be organized, proficient in various office software, possess strong communication skills, and be capable of multitasking. Key traits for success in administrative and clerical jobs include attention to detail, reliability, and the ability to work both independently and as part of a team. These roles often serve as the backbone of a company, ensuring efficient workflow and supporting other departments.
Administrative or clerical jobs involve a range of office-related tasks that support the day-to-day operations of a business. Employees in administrative roles are often responsible for managing records, answering phones, scheduling appointments, preparing documents, and performing data entry. These positions typically require strong organizational skills, attention to detail, proficiency with office software, and the ability to communicate effectively. Clerical workers are key in ensuring that an office runs smoothly and efficiently, acting as the backbone to the administrative structure of an organization.
Administrative and clerical jobs encompass a range of office-based roles that are essential for the smooth functioning of organizations. These positions often involve tasks such as data entry, managing correspondence, scheduling appointments, and maintaining records. Key features of administrative/clerical jobs include strong organizational skills, attention to detail, and proficiency in office software. Employees in this field are typically great communicators and are able to multitask effectively in a fast-paced environment. Though duties can be diverse, they all contribute to the administrative support structure of a business.
Administrative or clerical jobs involve a range of office-related tasks that support the day-to-day operations of a business. Employees in administrative roles are often responsible for managing records, answering phones, scheduling appointments, preparing documents, and performing data entry. These positions typically require strong organizational skills, attention to detail, proficiency with office software, and the ability to communicate effectively. Clerical workers are key in ensuring that an office runs smoothly and efficiently, acting as the backbone to the administrative structure of an organization.
