Location: Dorchester, MA
Company: Solomon Page
and organized work environment for employees and guests and will contribute to the guest experience for visiting world class athletes, brand partners, and vendors alike by providing a personal and friendly experience for anyone coming into the office. Candidates must have a minimum of 3+ years of applicable office management experience and a Bachelor's degree is required.
Ideal candidates should be extremely personable, polished, and professional with strong time management skills and the ability to multitask and anticipate needs. This is a fantastic opportunity to join a creative firm with an amazing work culture. Salary depends on experience (75-85k base), plus discretionary bonus eligibility,
comprehensive medical/dental/vision benefits, unlimited vacation, 401k eligibility with company contributions, etc. Hours are 9:00am-5:30pm, with flexibility.
5 days/week in office. Responsibilities: Act as main point of contact in the reception area, greeting guests, visitors, and vendors. Oversee day-to-day office activities and provide meeting support as needed from arranging catering needs, ordering meeting/office supplies, engaging IT for tech support, and coordinating post meeting breakdown/clean-up. Maintain a high level of integrity when it comes to the overall appearance of common areas in the office - hold yourself and our organization to a high standard. Work with the porter
staff to ensure spaces are clean and presentation ready.
Provide direct administrative support as needed, including scheduling meetings, appointments, and events, maintaining digital filing system, mailing and shipping packages, and updating contact database and employee list. Support HR team with special requests, including surprise and delight planning for staff. Maintain schedule of employee-related events and programming. Communicate with staff about office events. Organize office procedures and handle necessary correspondence. Manage all employee and guest waivers as needed. Maintain a meaningful relationship with Building Management, Janitorial, and Engineering staff to proactively report facilities issues.
Oversee and maintain office equipment for uninterrupted function; identify and fulfill office supply needs. Maintain and manage vendors and coordinate food delivery as needed. Manage invoices from vendors to assist the accounting department. Alongside the Facilities Director, manage all aspects of the office's space/infrastructure planning (moves, adds, and changes to workstations) and provide answers, resources, and solutions as requested. Proactively identify any office related issues and work towards resolution with the Facilities Director.
Assist in maintaining updated floor warden training/plans. Assist in the facilities onboarding of new employees. Required Qualifications: Minimum 3+ years of office management experience. A Bachelor's degree is required/strongly preferred. Strong time management skills and the ability to prioritize independently. Excellent interpersonal and communication skills. Ability to be flexible with changing priorities and multitask as needed. High energy and a can-do attitude, with the ability to anticipate needs. Advanced computer skills and experience with online platforms. Proficiency in Microsoft Office and MAC OS, with aptitude to learn new software and systems.
Proficiency using facilities work order systems. Ability to handle confidential information. Experience developing internal systems a plus. Ability to work at HQ 5 days/week. If you meet the required qualifications and are interested in this role, please apply today. The Solomon Page Distinction Our teams, comprised of subject matter experts, develop an interest in your preferences and goals and we act as an advisor for your career advancement. Solomon Page has an extensive network of established clients which allows us to present opportunities that are well-suited to your respective goals and needs - this specialized approach sets us apart in the industries we serve.
About Solomon Page Founded in 1990, Solomon Page is a specialty niche provider of staffing and executive search solutions across a wide array of functions and industries. The success of Solomon Page reflects an organic growth strategy supported by a highly entrepreneurial culture. Acting as a strategic partner to our clients and candidates, we focus on providing customized solutions and building long-term relationships based on trust, respect, and the consistent delivery of excellent results.
For more information and additional opportunities, visit: and connect with us on Facebook, X, and Linked In. Opportunity Awaits. PDN-9b01fdc1-fe88-4a05-bdec-3e39b8b46959
Administrative/Clerical jobs refer to roles that primarily involve office support tasks such as data entry, phone handling, scheduling, filing, and assisting executives. Those in administrative and clerical positions are the organizational backbone of an office and are responsible for the seamless flow of information. They require strong organizational skills, attention to detail, and the ability to handle multiple tasks simultaneously. These roles often require competency in computer software, customer service, and communication. The work is typically performed in an office environment, providing the foundational support that keeps the daily operations of a business running smoothly.
Administrative or clerical jobs involve a range of office-related tasks that support the day-to-day operations of a business. Employees in administrative roles are often responsible for managing records, answering phones, scheduling appointments, preparing documents, and performing data entry. These positions typically require strong organizational skills, attention to detail, proficiency with office software, and the ability to communicate effectively. Clerical workers are key in ensuring that an office runs smoothly and efficiently, acting as the backbone to the administrative structure of an organization.
Administrative/clerical jobs involve a range of office support and secretarial roles that are crucial to the smooth operation of any business or organization. These positions typically include tasks such as data entry, managing correspondence, scheduling appointments, answering phones, and maintaining files. Employees in these roles must be organized, proficient in various office software, possess strong communication skills, and be capable of multitasking. Key traits for success in administrative and clerical jobs include attention to detail, reliability, and the ability to work both independently and as part of a team. These roles often serve as the backbone of a company, ensuring efficient workflow and supporting other departments.
Administrative/Clerical jobs refer to roles that primarily involve office support tasks such as data entry, phone handling, scheduling, filing, and assisting executives. Those in administrative and clerical positions are the organizational backbone of an office and are responsible for the seamless flow of information. They require strong organizational skills, attention to detail, and the ability to handle multiple tasks simultaneously. These roles often require competency in computer software, customer service, and communication. The work is typically performed in an office environment, providing the foundational support that keeps the daily operations of a business running smoothly.
