Location: Austin, TX
Company: University Of Texas At Austin
Purpose: This is a full-time position to serve as a key team member in the Ambulatory Surgery Center at UT Health Austin.
This position is responsible for providing high-level administrative and logistical support, assisting day-to-day operations of the ASC business office and execution of activities to support operational and clinical functions.
Description of Responsibilities: Manages the phone system during business hours Interfaces with ASC staff to triage phone calls to internal departments within the facility Coordinates business office functions, maintains standard office equipment and office supplies Assists the Administrative Director with scheduling meetings within Outlook
and assists in preparing agendas/recording and distribution of minutes Greets and interact with all visitors at the ASC including patients, vendors, delivery, patients, family members, and UT Health Austin staff Performs data entry and assists with various projects to help expand and deliver optimal patient care Marginal/Incidental Functions: While this is intended to be an accurate reflection of the current position, it is not necessarily an exhaustive list of all responsibilities, skills, duties, requirements, or working conditions associated with the job.
Management reserves the right to revise the Position or require that other or different tasks be performed when circumstances warrant
(i. e. emergencies, changes in personnel or staffing, workload, or technical developments).
Required Qualifications: High school graduation or GED, Professional verbal and written communication; ability to anticipate needs and follow through with internal and external customers; exceptional customer services skills, awareness and phone etiquette; knowledge of basic medical terminology and proficiency in basic math skills; basic knowledge of MS Suite (Word, Excel) and use of a computer, printer and fax machine; ability to maintain and respect the confidential nature of medical information; ability to use experience and judgment to plan and accomplish goals.
Ability to read and interpret documents such as charts, safety rules, operating and maintenance instructions, and procedure manuals; ability to function in a fast-paced environment and maintain flexibility according to the needs of the Center. Preferred Qualifications: Bilingual in English and Spanish; experience with Smartsheet, REDCap, or other project management tool; prior healthcare setting experience; experience working with Electronic Health Records; experience working in an ambulatory surgery center or hospital setting; knowledge of operating a multi-phone system or electronic telephone software system Salary Range$37,000 + depending on qualifications Physical Demands and Working Conditions: Work hours are variable based on patient care needs but are generally Monday-Friday Ability to sit and stand for prolong periods of time, some bending, stooping and stretching Ability to perform overhead and low reaching activities Requires hand-eye coordination and manual dexterity sufficient to operate a keyboard, photocopier, telephone, and occasional use of other office equipment Physical strength for equipment needs; may require frequent lifting/moving up to 50 pounds and occasional lifting/moving in excess of 50 pounds Exposure to noisy equipment Subject to varying and unpredictable situations, high stress/pressure, handles emergency or crisis situations, regular interaction with emotional patients and/or family members Required Materials Resume/CV 3 work references with their contact information; at least one reference should be from a supervisor Letter of interest Importantfor applicants who are NOT current university employees or contingent workers: You will be prompted to submit your resume the first time you apply, then you will be provided an option to upload a new Resume for subsequent applications.
Any additional Required Materials (letter of interest, references, etc. ) will be uploaded in the Application Questions section; you will be able to multi-select additional files. Before submitting your online job application, ensure that ALLRequired Materials have been uploaded. Once your job application has been submitted, you cannot make changes. Important for Current university employees and contingent workers: As a current university employee or contingent worker, you MUST apply within Workday by searching for Find UT Jobs. If you are a current University employee, log-in to Workday, navigate to your Worker Profile, click the Career link in the left hand navigation menu and then update the sections in your Professional Profile before you apply.
This information will be pulled in to your application. The application is one page and you will be prompted to upload your resume. In addition, you must respond to the application questionspresented to upload any additional Required Materials (letter of interest, references, etc. ) that were noted above. ----Employment Eligibility: Regular staff who have been employed in their current position for the last six continuous months are eligible for openings being recruited for through University-Wide or Open Recruiting, to include both promotional opportunities and lateral transfers.
Staff who are promotion/transfer eligible may apply for positions without supervisor approval. ----Retirement Plan Eligibility: The retirement plan for this position is Teacher Retirement System of Texas (TRS), subject to the position being at least 20 hours per week and at least 135 days in length. ----Background Checks: A criminal history background check will be required for finalist(s) under consideration for this position.
----Equal Opportunity Employer: The University of Texas at Austin, as an , complies with all applicable federal and state laws regarding nondiscrimination and affirmative action. The University is committed to a policy of equal opportunity for all persons and does not discriminate on the basis of race, color, national origin, age, marital status, interaction, interactionual orientation, gender identity, gender expression, disability, religion, or veteran status in employment, educational programs and activities, and admissions. ----Pay Transparency: The University of Texas at Austin will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant.
However, employees who have access to the compensation information of other employees or applicants as a part of their essential job functions cannot disclose the pay of other employees or applicants to individuals who do not otherwise have access to compensation information, unless the disclosure is (a) in response to a formal complaint or charge, (b) in furtherance of an investigation, proceeding, hearing, or action, including an investigation conducted by the employer, or (c) consistent with the contractor's legal duty to furnish information.
----Employment Eligibility Verification: If hired, you will be required to complete the federal Employment Eligibility Verification I-9 form. You will be required to present acceptable and original to prove your identity and authorization to work in the United States. Documents need to be presented no later than the third day of employment. Failure to do so will result in loss of employment at the university. ----E-Verify: The University of Texas at Austin use E-Verify to check the work authorization of all new hires effective May 2015.
The university's company ID number for purposes of E-Verify is 854197. For more information about E-Verify, please see the following: [PDF] [PDF] [PDF] [PDF]----Compliance: Employees may be required to report violations of law under Title IX and the Jeanne Clery Disclosure of Campus Security Policy and Crime Statistics Act (Clery Act). If this position is identified a Campus Security Authority (Clery Act), you will be notified and provided resources for reporting. Responsible employees under Title IX are defined and outlined in.
The Clery Act requires all prospective employees be notified of the availability of the Annual Security and Fire Safety report. You may or obtain a copy at University Compliance Services, 1616 Guadalupe Street, UTA 2.206, Austin, Texas 78701.
Administrative/Clerical jobs refer to roles that primarily involve office support tasks such as data entry, phone handling, scheduling, filing, and assisting executives. Those in administrative and clerical positions are the organizational backbone of an office and are responsible for the seamless flow of information. They require strong organizational skills, attention to detail, and the ability to handle multiple tasks simultaneously. These roles often require competency in computer software, customer service, and communication. The work is typically performed in an office environment, providing the foundational support that keeps the daily operations of a business running smoothly.
Administrative/Clerical jobs refer to roles that primarily involve office support tasks such as data entry, phone handling, scheduling, filing, and assisting executives. Those in administrative and clerical positions are the organizational backbone of an office and are responsible for the seamless flow of information. They require strong organizational skills, attention to detail, and the ability to handle multiple tasks simultaneously. These roles often require competency in computer software, customer service, and communication. The work is typically performed in an office environment, providing the foundational support that keeps the daily operations of a business running smoothly.
Administrative/Clerical jobs refer to roles that primarily involve office support tasks such as data entry, phone handling, scheduling, filing, and assisting executives. Those in administrative and clerical positions are the organizational backbone of an office and are responsible for the seamless flow of information. They require strong organizational skills, attention to detail, and the ability to handle multiple tasks simultaneously. These roles often require competency in computer software, customer service, and communication. The work is typically performed in an office environment, providing the foundational support that keeps the daily operations of a business running smoothly.
Administrative/Clerical jobs encompass a broad range of roles integral to the smooth operation of any organization. Employees in these positions perform tasks such as data entry, managing calendars, arranging meetings, handling correspondence, and providing general support to other staff members. Key characteristics of these jobs include strong organizational skills, proficiency in office technologies, and excellent communication abilities. These roles are fundamental in ensuring that the daily administrative duties of the workplace are conducted efficiently, and often serve as a backbone to the managerial and operational teams.
