Location: Santa Ana, CA
Company: Tait & Associates
industrial distribution centers, transportation networks, regional and national utility providers, and public works agencies. TAIT is a family company and continues to grow since 1964. We want talented, motivated, and technically driven individuals who want to join a company with excellent opportunities for career growth and development.
We provide a variety of training opportunities, top tier benefits, work-life balance & the flexibility life needs, and an unbeatable friendly, professional, positive work environment. TAIT has been ranked a Top Workplace since 2016, join an amazing team! Position Description The Administrative Assistant will provide general support for the accounting
department and front desk. Reporting to the Controller, this position will aid with data entry, report generation, accounts payable, and administrative duties within the accounting department.
This position will also coordinate Front Desk tasks which include but is not limited to greeting guests, answering phone calls, accepting mail & packages and scheduling Fed Ex deliveries. The ideal candidate will be quick to learn and not afraid to s elf-teach & problem solve. This position will rely heavily on and work within the Deltek accounting software program and learn various department procedures & requirements. The Administrative Assistant will communicate with all company departments and
levels of associates and clients. Essential Duties & Responsibilities Organization and maintenance of accounting department project files and documents; Monthly credit card reconciliation; maintain Accounts Payable email folder; complete check processing; enter Accounts Payable vouchers into Accounting system; Set up new projects in accounting system and adjust project budgets when needed; Verifies and posts details of business transactions, such as ACH payments; Coordinate with accounting team to assist with flow of Accounts Payable and Accounts Receivable processes; Maintains accounting records by making copies and filing documents; Protects organization's value by keeping information confidential; Complete & coordinate front desk tasks by answering general phone calls, greeting guests, accepting mail & packages, sorting and distributing mail via inbox and/or scanning; assisting with Fed Ex shipping requests; Additional administrative support tasks as needed.
Minimum Education and Skills Experience 1-2 years of previous experience in an accounting support role preferred; 2+ years of previous experience with Microsoft Excel and Outlook programs preferred; Must be organized, dependable & self-starter with great attention to detail; Must be self-teaching & quick learner; Excellent verbal and written communication skills to foster professional & kind work environment; effective communication skills and relationship-building skills; ability to work in a team-oriented, collaborative environment; strong customer-service orientation; Professional written and oral communication skills; analytical and problem-solving abilities; ability to effectively prioritize and execute tasks in a fast-paced environment.
Physical Requirements Ability to work within office environment (no remote work option); Ability to lift, push, pull and carry up to 10lbs.
Ability to sit for long periods of time to complete work; Ability to bend and reach above shoulders; Ability to drive personal vehicle on occasion for bank, post office, or other tasks. Salary and Benefits Salary range for position: $35,000/year - $41,000/year Benefits: TAIT invests in you by providing a comprehensive compensation & benefits program along with the opportunity for professional growth and development. Our benefits package includes valuable and affordable options for health, dental, vision, employer paid life insurance, 401(k) with match, generous paid time off and other supplemental benefits.
TAIT’s core value is it’s culture of kindness. With this, you’ll find a family-oriented environment and flexibility to manage work & life with a rewarding career. Here are some benefits you can find when you join the TAIT Team: Medical options including PPO and HDHP with Health Savings Accounts (no extra charges for spouse or dependent coverage) Dental Plans with little to no deductible Vision PPO plan that’s accepted widely from local offices to large retailers Company paid Life Insurance Dependent Care & Flexible Spending Accounts Employee Assistance Program Retirement plan 401(k) with employer match Paid time off to relax and recharge with vacation, holidays and sick time.
Annual memberships with Strava or Headspace for additional health & wellness benefits Maternity & Paternity leave time options to care for the newest little family members Support for professional growth & development Corporate Lodging Program (CLC) ______________________________________________________________TAIT is an equal opportunity employer, dedicated to a policy of non-discrimination in employment on any basis including race, color, age, interaction, interactionual orientation, gender identity, religion, national origin or any other legally protected status.
Consistent with the Americans with Disabilities Act, the company will make reasonable accommodations to assist in the application process upon the request of an applicant. No question on this application is intended to secure information to be used for discriminatory purposes. California Applicants - view the CA Privacy Notice here before submitting your application. Powered by Jazz HR
Administrative or clerical jobs involve a range of office-related tasks that support the day-to-day operations of a business. Employees in administrative roles are often responsible for managing records, answering phones, scheduling appointments, preparing documents, and performing data entry. These positions typically require strong organizational skills, attention to detail, proficiency with office software, and the ability to communicate effectively. Clerical workers are key in ensuring that an office runs smoothly and efficiently, acting as the backbone to the administrative structure of an organization.
Administrative/Clerical jobs encompass a broad range of roles integral to the smooth operation of any organization. Employees in these positions perform tasks such as data entry, managing calendars, arranging meetings, handling correspondence, and providing general support to other staff members. Key characteristics of these jobs include strong organizational skills, proficiency in office technologies, and excellent communication abilities. These roles are fundamental in ensuring that the daily administrative duties of the workplace are conducted efficiently, and often serve as a backbone to the managerial and operational teams.
Administrative or clerical jobs involve a range of office-related tasks that support the day-to-day operations of a business. Employees in administrative roles are often responsible for managing records, answering phones, scheduling appointments, preparing documents, and performing data entry. These positions typically require strong organizational skills, attention to detail, proficiency with office software, and the ability to communicate effectively. Clerical workers are key in ensuring that an office runs smoothly and efficiently, acting as the backbone to the administrative structure of an organization.
Administrative or clerical jobs involve a range of office-related tasks that support the day-to-day operations of a business. Employees in administrative roles are often responsible for managing records, answering phones, scheduling appointments, preparing documents, and performing data entry. These positions typically require strong organizational skills, attention to detail, proficiency with office software, and the ability to communicate effectively. Clerical workers are key in ensuring that an office runs smoothly and efficiently, acting as the backbone to the administrative structure of an organization.
