Location: New York, NY
Company: Beacon Hill Staffing Group
9am-6pm (with a 1hr unpaid lunch break). Responsibiities: Manages the administrative and operational functions of the Chief Operating Officer, Vice President of Research, Senior Policy Advisor, and Director, Monitoring and Evaluation by undertaking a wide range of delegated tasks and assignments, including, but not limited to: Manages busy calendars and schedules for multiple managers, including meeting prioritization and being mindful to accommodate individual scheduling preferences; Coordinates logistical arrangements for major events and meetings and takes notes when necessary; Coordinates travel arrangements and prepares expense reports, documentation, and filings; Supports the processing
and approval of invoices and subscriptions for respective teams; Maintains organized physical and digital files, templates, trackers, records, and contacts; Manages vendor contracts/contracting process for relevant projects; Coordinates orientation activities for new hires with oversight by department leads; Manages and conducts ad hoc projects as needed; Collaborates with and develops strong relationships with administrative staff and employees across the organization; Assists with visitors; and Serves as a back-up for the organization's other administrative team members as needed.
Requirements 10+ years of experience providing administrative and operational support to senior level executives
or teams with demonstrated increases in responsibility over time.
Proven ability to work effectively in a dynamic environment by balancing competing priorities and multi-tasking effectively. Bachelor's degree required Proven ability to work independently with minimal direction and supervision, with strong attention to detail and time management skills. Friendly and professional demeanor, positive attitude, and willingness to partner with other team members. Must be well organized with outstanding attention to detail and follow-through. Demonstrated experience anticipating the need for and delivering strong administrative and operational support to senior level executives and teams Work effectively in a dynamic environment by balancing competing priorities, multi-tasking, exercising outstanding attention to detail, and reliably following-through on assignments Experience handling multiple schedules and accommodating individual preferences Plan, organize, and manage work effort for complex projects Handle confidential information with integrity and discretion Consistently produce high quality work while working independently with minimal direction and supervision Exercises excellent time management, organizational, and problem-solving skills.
Possesses a growth mindset and openness to learn and take on new responsibilities over time. Advanced experience using Microsoft Office products: Word, Excel, Power Point, and Outlook essential. Must have strong verbal and written communication skills. Interest in learning about and supporting the mission of the Foundation desirable. Pay: $40-$45/ hour depending on experience Beacon Hill is an Equal Opportunity Employer that values the strength diversity brings to the workplace. Individuals with Disabilities and Protected Veterans are encouraged to apply. If you would like to complete our voluntary self-identification form, please or copy and paste the following link into an open window in your browser: jobs.
/eeoc/Completion of this form is voluntary and will not affect your opportunity for employment, or the terms or conditions of your employment. This form will be used for reporting purposes only and will be kept separate from all other records. Company Profile: Founded by industry leaders to set a new standard in search, career placement and flexible staffing, we deliver coordinated staffing solutions with unparalleled service, a commitment to project completion and success and a passion for innovation, creativity and continuous improvement.
Our niche brands offer a complete suite of staffing services to emerging growth companies and the Fortune 500 across market sectors, career specialties/disciplines and industries. Over time, office locations, specialty practice areas and service offerings will be added to address ever changing constituent needs. Learn more about Beacon Hill Staffing Group and our specialty divisions, Beacon Hill Associates, Beacon Hill Financial, Beacon Hill HR, Beacon Hill Legal, Beacon Hill Life Sciences and Beacon Hill Technologies by visiting. We look forward to working with you. Beacon Hill. Employing the Future (TM)
Administrative/Clerical jobs encompass a range of positions that provide support to an organization's operations, typically in an office setting. Key characteristics of these roles include handling correspondence, managing files, scheduling appointments, and maintaining databases. Employees in these jobs often serve as the backbone of a company, ensuring smooth internal communication and effective organization of records. Attention to detail, strong organizational skills, and proficiency with office software are quintessential for success in administrative and clerical positions.
Administrative or clerical jobs involve a range of office-related tasks that support the day-to-day operations of a business. Employees in administrative roles are often responsible for managing records, answering phones, scheduling appointments, preparing documents, and performing data entry. These positions typically require strong organizational skills, attention to detail, proficiency with office software, and the ability to communicate effectively. Clerical workers are key in ensuring that an office runs smoothly and efficiently, acting as the backbone to the administrative structure of an organization.
Administrative/Clerical jobs encompass a broad range of roles integral to the smooth operation of any organization. Employees in these positions perform tasks such as data entry, managing calendars, arranging meetings, handling correspondence, and providing general support to other staff members. Key characteristics of these jobs include strong organizational skills, proficiency in office technologies, and excellent communication abilities. These roles are fundamental in ensuring that the daily administrative duties of the workplace are conducted efficiently, and often serve as a backbone to the managerial and operational teams.
Administrative/Clerical jobs encompass a range of positions that provide support to an organization's operations, typically in an office setting. Key characteristics of these roles include handling correspondence, managing files, scheduling appointments, and maintaining databases. Employees in these jobs often serve as the backbone of a company, ensuring smooth internal communication and effective organization of records. Attention to detail, strong organizational skills, and proficiency with office software are quintessential for success in administrative and clerical positions.
