Location: Riverside, CA
Company: County Of Riverside
for regular (permanent) openings. The Office Assistant series is used in all County departments to provide clerical services. HOW IT WORKS: - Applicants will answer questions about location preferences, work experience, and qualifications. - The most competitive applicants (based on specialized skills) will be referred for interviews.
- Applicants will receive email notification once their application is no longer being considered due to Candidate Pool expiration. Some positions may require a law enforcement background investigation which requires completion of an extensive questionnaire, meeting with a background investigator, and submitting several references. Office Assistant II Under
supervision, performs a variety of moderately difficult clerical work; and performs other related duties as required. The Office Assistant II is the journey level classification in the Office Assistant series and reports to a supervisory level position.
Incumbents of this class work under general supervision, within a framework of established procedures and are expected to perform a wide variety of clerical duties with minimal assistance. Satisfactory performance requires the use of independent judgment in selecting proper work methods within approved alternatives. Incumbents typically type, file, sort and process materials; maintain records; process records; compose and edit reports
and correspondence; gather information; provide information to the public concerning departmental or County operations; receive and record payments; operate a variety of equipment including but not limited to: word processors, micro-computers, mini-computers, computer terminals, duplicating machines, calculators; and prepare and complete a variety of forms and documents.
Office Assistant III Under general supervision, performs the most complex assignments or acts in a lead capacity by providing technical supervision and training to staff; and performs other related duties as required. The Office Assistant III class is the advanced journey level classification in the Office Assistant series and reports to a supervisory level position.
This class is used in County departments to provide clerical services. Incumbents typically type, file, sort, and process materials; process and maintain records; compose and edit reports and correspondence; gather information; provide information to the public concerning departmental or County operations; receive and record payments; operate a variety of equipment, including, but not limited to, word processors, micro-computers, mini-computers, computer terminals, duplicating machines, and calculators; and prepare and complete a variety of forms and documents.
Incumbents in this class perform the most complex assignments where work is of a highly specialized nature requiring significant expertise and performed with a great degree of independence or act as lead personnel for a work unit performing a variety of clerical work. The Office Assistant III class is distinguished from that of Supervising Office Assistant I in that the incumbents of the latter class have full supervisory responsibility for a clerical unit. County Departments: rivco. org/services/agencies-and-departments To learn more about the benefits of working for the County: /rivcohr/docs/hr_flipbook__r3 EXAMPLES OF ESSENTIAL DUTIES OFFICE ASSISTANT II Assist the public by referring them to sources of information, giving out standard forms, explaining how to complete them, and answering requests for factual information by consulting various available sources.
Insert and extract materials from subject matter files, classify material by nature of subject matter, and prepare new file folders as needed. Maintain informational or operational records; answer telephone and assist callers by providing information, taking messages, or routing calls to others.
Type a variety of information such as statistical and budgetary tabulations, reports, manuscripts, contracts, pamphlets, letters, charts, and other documents from rough, plain, corrected copy, or dictated material utilizing information processing equipment. Utilize formerly recorded material to create new documents or files, incorporating all revisions; independently set up formats for reports, files, letters, and dual and multi-column documents, taking into consideration the special needs of originator. Gather information from a variety of source documents; establish and revise glossaries utilizing stored keystrokes; create multi-page documents with headers and footers; set up merged documents.
Compile, store, and maintain a system of information retrieval on tapes or disks; edit copy for errors; compose routine letters on factual subjects; make out bills, abstracts, orders, notes, permits, licenses, etc. Receive fees when the amount is readily obtainable by simple computations or from fixed schedules; prepare receipts and accounts for money. Compare a variety of documents such as purchase orders, receival slips, and others to make extensions, batch totals, and to check for mathematical accuracy and general completeness.
Post data, types, encode, and transmit alphanumeric and numeric data from source documents; key in commands to locate files; enter, store, retrieve, and delete information in order to update records and/or data bases. May verify the accuracy of information entered, and correct errors in transmission. Make computer inquiries to retrieve information and to print reports; may align carriage tapes and forms to print records, mailing lists, roster indexes, and similar listings; maintain informational and operational records.
Serve as a receptionist and schedule appointments; as a secondary responsibility, may operate a telephone switchboard. OFFICE ASSISTANT III Perform complex clerical work requiring the application of laws, policies, procedures, and specialized terminology; prepare and process materials which require the review of complex source material and a thorough familiarity with policies, procedures, terminology and various applicable laws in order to obtain the necessary data. Give information to the public or interdepartmental representatives in situations where judgment and interpretation of departmental policies and regulations are required.
Review a variety of reports, forms, and records for accuracy, completeness, and compliance with applicable ordinances; answer questions involving searching for and summarizing technical data, laws, policies, or procedures. Compile a variety of narrative and statistical reports, which requires locating sources of information, devising forms to secure the data, and determining proper format for finished reports. Design or revise office forms; set up and maintain complex filing systems. Initiate replies to routine correspondence; compose correspondence and other materials requiring the application of subject matter knowledge and discrimination in the selection of data.
May provide technical guidance and/or training to clerical staff; may assign and review the work of clerical staff; prepare and revise written procedures. Type a wide variety of complex material such as difficult statistical and budgetary tabulations, highly confidential reports and letters, priority manuscripts or contracts, and other specialized documents from rough, plain, corrected copy, or dictated material utilizing information processing equipment. Develop automated files and maintain the storage of tapes and disks; develop and revise standardized formats for documents for the department; operate peripheral equipment.
Isolate and resolve equipment and procedural problems; perform backup of systems and maintain archived record library and reference logs; serve as technical expert on the operation of information processing equipment. MINIMUM QUALIFICATIONS OFFICE ASSISTANT II Experience: Any combination of education and experience that would provide the knowledge and abilities listed below. Knowledge of: Correct grammar, spelling, and punctuation; office procedures, including preparing correspondence and reports; filing, indexing, and cross-referencing methods; principles, methods, and equipment used in information processing.
Ability to: Perform clerical work and quickly learn the specific operation of the office; make decisions in standard procedural matters without immediate supervision; prepare and maintain accurate records and reports; make arithmetic calculations rapidly and accurately; understand and follow written and oral instructions; establish and maintain effective working relationships; operate a variety of standard office equipment.
OFFICE ASSISTANT III OPTION I Experience: Two years of clerical experience. OPTION II Education: Completion of 18 semester or 27 quarter units from an accredited college or university in secretarial sciences, office practices, business education, or a closely related field to the assignment. Experience: One year of clerical experience. OPTION III Education Completion of 360 hours of training from a recognized occupational training program in secretarial sciences, business education, or a closely related field. Experience: One year of clerical experience. ALL OPTIONS Knowledge of: The principles, methods, and equipment used in information processing; correct English usage, grammar, spelling, vocabulary, punctuation, format, and style; office procedures, including preparing correspondence and reports, filing, and operating standard office equipment.
Ability to: Understand the capabilities and applications of information processing equipment considering the requirements of the unit; use initiative and judgment in setting up formats for a variety of documents; provide guidance to and train staff; proof and correct copy into acceptable final form; store and retrieve a variety of documents and subdocuments; meet departmental production and accuracy standards; establish and maintain effective working relationships.
Applicants who are current County of Riverside employees and/or current employees of the Department/Agency may be considered before other applicants depending on the volume of applications received. SUPPLEMENTAL INFORMATION Veterans' Preference The County has a Veterans Preference Policy. Upload a copy of your (or your spouse's) Member-4 Form DD-214 (or NGB-22) indicating dates of service, and a copy of your spouse's letter of disability (if applicable) with your application.
For privacy reasons, it is recommended that you remove your social security information from the document(s). A Human Resources Representative will review the materials and determine if you qualify for veterans' preference. See the policy here: www. rivcocob. org/wp-content/uploads/2018/07/C-3-Veterans-Preference-Program. pdf What's Next? The preliminary closing date for this posting is Thursday, Janurary 4, 2024 at 11:59 pm however postings may close at any time. Applications received prior to the closing date will be considered based on the information submitted. Changes or alterations cannot be accepted.
No late applications will be permitted. Applications must be submitted through Neo Gov at: /careers/riverside BASED ON THE NUMBER OF APPLICATIONS RECEIVED, THIS POSTING MAY CLOSE WITHOUT NOTICE. Applications received prior to the closing date will be considered based on the information submitted. Changes or alterations cannot be accepted. No late applications will be permitted. Include relevant work experience details on resume and/or application. For positions within the Riverside University Health System the following condition of employment may apply: Condition of Employment I n accordance with the California Department of Public Health Order dated August 5, 2021, and amended December 22, 2021, health care facility workers who work in indoor settings where care is provided to patients or where patients have access for any purpose must be vaccinated against COVID-19 as follows: the first dose of a one-dose regimen or second dose of a two-dose regimen, by September 30, 2021.
Effective March 1, 2022, all healthcare facility workers must have their booster, obtain the booster within 15 days of becoming eligible for one or have a declination form on file for the booster.
Consideration may be given to candidates who are in the process of completing their vaccination regimen. The Order allows for workers to be exempt from the vaccination requirements by providing the facility with a declination form signed by the individual stating either of the following: (1) the worker is declining vaccination based on Religious Beliefs; or (2) the worker is excused from receiving any COVID-19 vaccine due to Qualifying Medical Reasons. Workers who are exempted from the vaccination requirements must observe all other infection control requirements, including face coverings.
A requirement of employment is to provide proof of COVID-19 vaccination, or a completed COVID-19 Vaccination Declination form (filled out by the candidate and their medical provider as appropriate), during the pre-employment process. Failure to submit the required documentation may render a candidate ineligible to move forward in the process. For specific questions regarding this position, please contact Ahjah Davis Solomon at or 951-955-xyz X. GENERAL APPLICATION INFORMATION: Please read and follow any special application instructions on this posting. Click the 'Apply' link located on this page to submit your application.
For instructions on the application process, examinations, Veteran's preference, pre-employment accommodation or other employment questions, please refer to our web site, www. rc-. A pre-employment physical examination and background check may be required. MEDICAL/DENTAL/VISION INSURANCE: A choice of different medical, dental and visions plan are available to elect. The County provides a Flexible Benefit Credit contribution as governed by the applicable LIUNA Memorandum of Understanding to contribute towards the cost of these plans. Note: Employees on assignment through the Temporary Assignment Program (TAP) receive different benefits.
See the list here. MISCELLANEOUS RETIREMENT: County of Riverside has three retirement Tiers through the California Public Employees' Retirement System (Cal PERS). Tier I (Classic Member - Formula 3% @ 60): Applicable to current and former County of Riverside local miscellaneous employees hired prior to 08/24/2012 and did not withdraw Cal PERS contributions. The employee contribution is eight (8%) percent. Tier II (Classic Member - Formula 2% @ 60): Applicable to local miscellaneous employees 1) hired after 08/23/2012 through 12/31/2012; 2) Previously employed with another Cal PERS contracting public agency or a reciprocal retirement system, with a break in service of less than six months between the separation date with the previous employer and the appointment date with the County of Riverside.
The employee contribution is seven (7%) percent. Tier III (PEPRA New Member - Formula 2% @ 62): Applicable to Cal PERS local miscellaneous new members hired on or after the implementation of the Public Employees' Pension Reform Act of 2013 (PEPRA) which took effect January 1, 2013. As of July 1, 2020, the employee contribution is 7.25% and subject to change annually.
A new member is defined as any of the following: A new hire who enters Cal PERS membership for the first time on or after January 1, 2013, and who has no prior membership in any California Public Retirement System. A new hire who enters Cal PERS membership for the first time on or after January 1, 2013, and who was a member with another California Public Retirement System prior to that date, but who is not subject to reciprocity upon joining Cal PERS. A member who first established Cal PERS membership prior to January 1, 2013, and who is rehired by a different Cal PERS agency after a break in service of greater than six (6) months.
Cal PERS refers to all members that do not fit within the definition of a new member as " classic members" Contribution rates are subject to change based on the County of Riverside annual actuarial valuation. Note: This summary is for general information purposes only. Additional questions regarding retirement formulas can be sent to or by calling the Benefits Information Line at (951) 955-xyz X, Option 2. If you have prior service credit with another Cal PERS agency or within agencies, please contact Cal PERS at (888) 225-xyz X to determine which retirement tier would be applicable to you.
Cal PERS is governed by the Public Employees' Retirement Law. The Retirement Law is complex and subject to change. If there's any conflict between this summary and the law, the law will prevail over this summary. DEFERRED COMPENSATION: Voluntary employee contribution with a choice between two 457 deferred compensation plan options. VACATION ACCRUAL (Bi-Weekly Accrual): 0
Administrative/Clerical jobs encompass a range of positions that provide support to an organization's operations, typically in an office setting. Key characteristics of these roles include handling correspondence, managing files, scheduling appointments, and maintaining databases. Employees in these jobs often serve as the backbone of a company, ensuring smooth internal communication and effective organization of records. Attention to detail, strong organizational skills, and proficiency with office software are quintessential for success in administrative and clerical positions.
Administrative/Clerical jobs encompass a broad range of roles integral to the smooth operation of any organization. Employees in these positions perform tasks such as data entry, managing calendars, arranging meetings, handling correspondence, and providing general support to other staff members. Key characteristics of these jobs include strong organizational skills, proficiency in office technologies, and excellent communication abilities. These roles are fundamental in ensuring that the daily administrative duties of the workplace are conducted efficiently, and often serve as a backbone to the managerial and operational teams.
such accommodation. Reasonable accommodation needs should be requested through Fourth District Court of Appeal Human Resources at (619) 744-xyz X. Telecommunications Device for the Deaf (415)865-xyz X. PDN-9b01cd5d-b95e-4d1b-aed1-d7d7d138a17c
programmatic and administrative support on a wide range of issues, projects, programs, academics, and matters of importance to the school of medicine. Represent the SOM in a professional manner, exercising sound judgment, tact, and the utmost discretion. Have a thorough understanding of the priorities and expectations of leadership and take these into account in coordinating schedules.
Manage calendars, assuring the designated individuals are fully briefed and have all relevant background materials for each engagement. Strategize and advise in university communications, meetings/travel schedules, campus and community events, etc. regarding the leader's role as it applies to each situation.
Staff relevant SOM committees and work groups: develop and distribute agendas, attend meetings, record highlights, track action items, and initiate follow-up as necessary.
Maintain electronic and hard copy filing systems for easy retrieval. Initiate policies and procedures within the office to achieve maximum efficiency. Applicants must have current work authorization when accepting a UCR staff position. Currently, we are unable to sponsor or take over sponsorship of an employment Visa for staff. As a university employee, you will be required to comply with all applicable University policies and/or collective bargaining agreements, as may be amended from time to time. Federal, state,
or local government directives may impose additional requirements.
Education Education Requirements Degree Requirement Associate degree in a related field. Required Bachelor? s degree in related field. Preferred Licenses License Requirement Must possess or obtain a Valid CA Drivers License in accordance with the California Department of Motor Vehicles. Required Conditions Condition Requirement In lieu of an Associate degree, a candidate can have four or more years of applicable experience in the areas described above. Required Experience Experience Requirement Two to four years of recent experience working in a health care, hospital, university, or similar environment providing administrative support to Director level or higher positions.
Required Demonstrated extensive and progressive experience providing high-level executive, and analytical support with the ability to multi-task and prioritize independently. Required Demonstrated experience managing a heavily impacted schedule, with the understanding that a clinical environment is flexible and daily work schedules are fluid. Required Demonstrated experience and progressively responsible executive level support in a school of medicine, medical center, or similar environment. Preferred Demonstrated experience with UCR's on-line financial, purchasing and recharge systems.
Preferred Experience at the UC Riverside campus performing administrative duties and working with system applications. Preferred Special Conditions Special Condition Requirement Travel Required Overtime Required Minimum Requirements Ability to work as a team player and establish and maintain cooperative working relationships. Skill in independently researching questions and making appropriate contacts when problem solving. Ability to make appropriate decisions following established policies and procedures. Demonstrated knowledge and ability to utilize various software applications such as Word, Excel, Outlook, Power Point, and Internet Explorer with a high degree of accuracy and speed.
Excellent written communication skills, including the ability to compose business correspondence, edit and use correct spelling, punctuation, and grammar. Ability to always maintain confidentiality and to handle sensitive/confidential information, issues, and requests. Skill in communicating effectively and professionally using tact and diplomacy. Demonstrated ability to interact with diverse and controversial issues and people in a professional and amiable manner.
i. e. sensitive/confidential information, issues, and requests. Ability to function independently and take responsibility for results; organize workload with close attention to detail; manage multiple tasks and timelines. Demonstrated ability to determine and locate relevant and reliable sources for the collection of information and data. Preferred Qualifications Knowledge of University of California policies and procedures. Knowledge and experience in a University of California academic or healthcare environment. Additional Information In the Heart of Inland Southern California, UC Riverside is located on nearly 1,200 acres near Box Springs Mountain in Southern California; the park-like campus provides convenient access to the vibrant and growing Inland region.
The campus is a living laboratory for the exploration of issues critical to growing communities' air, water, energy, transportation, politics, the arts, history, and culture. UCR gives every student, faculty and staff member the resources to explore, engage, imagine and excel. UC Riverside is recognized as one of the most ethnically diverse research universities in the country boasting several key rankings of which we are extremely proud.
UC Riverside is proud to be ranked No. 12 among all U. S. universities, according to Money Magazine's 2020 rankings, and among the top 1 percent of universities worldwide, according to the 2019-20 Center for World University rankings. UC Riverside is the top university in the United States for social mobility. - U. S. News 2020 UCR is a member of the University Innovation Alliance, the leading national coalition of public research universities committed to improving student success for low-income, first-generation, and students of color.
Among top-tier universities, UC Riverside ranks No. 2 in financial aid. - Business Insider 2019 Ranked No. 2 in the world for research, UCR's Department of Entomology maintains one of the largest collections of insect specimens the nation. - Center for World University Rankings UCR's distinguished faculty boasts 2 Nobel Laureates, and 13 members of the National Academies of Science and Medicine. The University of California is an Equal Opportunity/Affirmative Action Employer with a strong institutional commitment to the achievement of excellence and diversity among its faculty and staff. All qualified applicants will receive consideration for employment without regard to race, color, religion, interaction, interactionual orientation, gender identity, national origin, age, disability, protected veteran status, or any other characteristic protected by law.
For information about our generous employee benefits package, visit: Employee Benefits Overview Job Description Details View complete Job Description for this position
