Location: Newport Beach, CA
Company: Irvine Company
travel arrangements. Job Duties: Provide general administrative support for the Design Studio department, coordinating with other departments to include handling calls, preparing agendas, managing schedules. Create accurate and detailed executive team presentation materials.
Collaborate with various sources to ensure cohesive presentations. Manage presentation materials, logistics, and department events. Schedule meetings, coordinate conference room setup, and technology requirements. Assist with travel arrangements and expense reports. Track, distribute, and route documents for approval. Prepare various communications, including presentations, emails, and memos. Organize and maintain
project and department files; process invoices and manage office supplies. Support onboarding and setup for new hires. Coordinate and represent the department in weekly meetings.
Prepare various communications, including meeting minutes. Process expense reports and book travel arrangements. Other duties as assigned. Minimum Qualifications / Other Expectations: Bachelor’s degree preferred or equivalent work experience. 3-5 years administrative work experience at Sr Administrative Assistant level. Proficiency in Google Suite, Microsoft Office Suite and database management. Ability to communicate clearly and effectively in English, both verbally and in writing. Detail oriented, organized,
managing multiple tasks concurrently. Organized with proactive problem-solving abilities and a proactive approach to anticipating needs.
Demonstrate initiative, personal awareness, respectful behavior and integrity; maintains high quality of customer service and leadership. Occasional travel required. Regular, consistent and timely attendance is required. Clean driving record, valid California driver's license and valid vehicle insurance Compensation: Base Pay Range: $31.63 - $41.39/hr Actual placement within this range may vary based upon, but not limited to, relevant experience, time in role, base salary of internal peers, prior performance, business sector, and geographic location.
The Company also offers competitive benefits for full time employees including paid time off, matching 401(k), and health benefits. About Us: Irvine Company Community Development (a division of Irvine Company) is the premier master planner of residential communities in the U. S. Irvine Pacific builds exceptionally crafted homes located in the acclaimed Villages of Irvine - thoughtfully designed and carefully constructed down to the finest details. The Villages of Irvine is the fastest-selling new-home community in the U. S. with beautiful homes, top schools and generous open space…all in America’s safest big city.
We take as much pride in our employee community as we do the communities we create. It’s an environment populated with talented and experienced people, a collaborative spirit and abundant opportunities. Apply today to join our employee community, and learn more about Irvine Company , our legacy and our guiding principles. Irvine Company is committed to providing equal opportunity in all of our employment practices, including selection, hiring, promotion, transfer, compensation, termination, and training, without regard to race, religion, color, interaction, interactionual orientation, gender, gender identity, national origin, ancestry, citizenship status, marital status, pregnancy, age, medical condition, genetic information, military and veteran status, disability, or any other basis protected by federal, state, and local law.
Reasonable accommodation is available for qualified individuals with disabilities, upon request. #LI-Onsite
Administrative or clerical jobs involve a range of office-related tasks that support the day-to-day operations of a business. Employees in administrative roles are often responsible for managing records, answering phones, scheduling appointments, preparing documents, and performing data entry. These positions typically require strong organizational skills, attention to detail, proficiency with office software, and the ability to communicate effectively. Clerical workers are key in ensuring that an office runs smoothly and efficiently, acting as the backbone to the administrative structure of an organization.
Administrative/Clerical jobs encompass a broad range of roles integral to the smooth operation of any organization. Employees in these positions perform tasks such as data entry, managing calendars, arranging meetings, handling correspondence, and providing general support to other staff members. Key characteristics of these jobs include strong organizational skills, proficiency in office technologies, and excellent communication abilities. These roles are fundamental in ensuring that the daily administrative duties of the workplace are conducted efficiently, and often serve as a backbone to the managerial and operational teams.
Administrative or clerical jobs involve a range of office-related tasks that support the day-to-day operations of a business. Employees in administrative roles are often responsible for managing records, answering phones, scheduling appointments, preparing documents, and performing data entry. These positions typically require strong organizational skills, attention to detail, proficiency with office software, and the ability to communicate effectively. Clerical workers are key in ensuring that an office runs smoothly and efficiently, acting as the backbone to the administrative structure of an organization.
Administrative or clerical jobs involve a range of office-related tasks that support the day-to-day operations of a business. Employees in administrative roles are often responsible for managing records, answering phones, scheduling appointments, preparing documents, and performing data entry. These positions typically require strong organizational skills, attention to detail, proficiency with office software, and the ability to communicate effectively. Clerical workers are key in ensuring that an office runs smoothly and efficiently, acting as the backbone to the administrative structure of an organization.
