Location: Cookeville, TN
Company: City Of Cookeville
direction of the Director, Leisure Services and Public Facilities. Provides broad administrative support for the Department Director and staff. Assists in management of the department in the absence of the Director. Examples of work performed: supervises answering of or answers phone calls, responds to inquiries and complaints or forwards call to appropriate staff member; supervises processing of or processes invoices for department purchases, issues purchase orders as needed, reconciles to statements, and processes for payment; assists customers in registering for services and reserving shelters, maintains department registration records; performs supervisory duties - recommends hiring and disciplinary
actions, trains and coaches employee, and evaluates performance; maintains vehicle and equipment inventory; maintains sales and expense records for parks concessions; serves as administrator for recreation management system and provides assistance to all other department personnel, initiates reports/forms as needed, assists with developing, planning, and supervising special events, maintains all department personnel records, prepares grant applications, administers and accounts for all department federal grant proceeds and expenditures, and submits timely reimbursement requests; provides general clerical support to supervisor and department staff and performs related work as required.
Required Knowledge and Abilities Knowledge of business English, math and spelling skills Bookkeeping skills Knowledge of all office practices, procedures, and equipment including computer Knowledge of operational duties of each division within the department Knowledge of recreation management software.
Ability to supervise employees in an administrative environment Ability to evaluate situations and make decisions Ability to work under pressure to meet deadlines while maintaining detail and accuracy Ability to communicate effectively both orally and in writing Ability to assist with department special events Ability to work effectively with the public Ability to work independently without specific instruction Ability to use discretionary judgment in dispensing information Ability to establish and maintain an effective working relationship with co-workers and the public Qualifications The required knowledge, skill, and abilities to satisfactorily perform job duties are normally acquired through attainment of an Associate's degree in public administration, business, or related discipline plus three to four years of office administration, accounts payable, and related experience; or an equivalent combination of education and experience.
Essential Functions Must have ability to manage all office functions and to make important management decisions in the absence of the director. Must be able to operate general office equipment, with integral understanding of computer systems. Occasional lifting of up to 10 pounds is required. Work requires regular sitting and use of hands to finger, handle or feel. Job tasks regularly require the incumbent to talk and hear. May require the ability to work a flexible schedule while assisting with department special events. Full Time Benefits Summary Medical Dental Vision Paid Life Insurance Health Savings Account Flexible Spending Account Voluntary Benefits Pension and 401k Retirement Savings Paid Holidays Paid Sick time City of Cookeville is an Equal Opportunity Employer.
Hiring decisions are administered without regard to race, color, creed, religion, interaction, pregnancy, interactionual orientation, gender identity, age, national origin, ancestry, disability, veteran status, genetic information, or any other basis protected by applicable federal, state or local law. Reasonable Accommodations Qualified individuals with known disabilities may be entitled to reasonable accommodation under the Americans with Disabilities Act and certain state or local laws.
If you need a reasonable accommodation for any part of the application process, please contact the Human Resources department at (931) 520-xyz X.
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Administrative/Clerical jobs encompass a broad range of roles integral to the smooth operation of any organization. Employees in these positions perform tasks such as data entry, managing calendars, arranging meetings, handling correspondence, and providing general support to other staff members. Key characteristics of these jobs include strong organizational skills, proficiency in office technologies, and excellent communication abilities. These roles are fundamental in ensuring that the daily administrative duties of the workplace are conducted efficiently, and often serve as a backbone to the managerial and operational teams.
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