Location: Nashville, TN
Company: Philips
be an effective communicator and skilled at delivering high quality results in a timely manner, in addition to being confident in your abilities to engage at all levels internally and externally. In this position, you will bring your knowledge and expertise of concepts, practices, and procedures related to the role of an Executive Assistant.
Your Role: Performing independently and pro-actively, the full range of administrative tasks, such as screen incoming and outgoing mail of the General Manager, calendar management, plan meetings (manage meeting minutes, video/conferences, etc. ), travel arrangements and related expenses, calendar management, creating internal & external presentations,
create purchase orders and monitor related invoices, etc. Creating business reports (monthly, quarterly, etc. ); and work on different projects, as needed Dealing with sensitive, complex and highly confidential information Sharing knowledge; continuous focus on improvements in purpose of tools, processes, and approaches with others; remain knowledgeable of corporate policies Actively supporting organizational changes, development, and internal projects Serve as the point of contact for other team members and internal departments Manage increasingly competing priorities and deadlines, providing outstanding support to our internal partners Seek out opportunities to challenge yourself and others;
finding new ways to positively affect the team, the customer, and the business Escalate items as needed to management, collaborating to drive solutions Determining, based upon your own understanding and overall technical knowledge - how best to approach a task/issue and how-to problem-solve Working within a large-complex-matrixed environment, while thinking ahead and taking actions where needed to enable decision-making processes to occur Aligning activities and processes with the demands of the Department, Executive or Leader Other supportive/assistant duties, as assigned You're the right fit if: (4 x bullets max) 7+ years' experience in an executive assistant role in a dynamic, matrixed environment Experience as an Executive Assistant, supporting multiple leaders required.
Experience working in a multi-national / global organization preferred Willingness to work full-time and beyond regular working hours, if called upon Pro-active problem preventer who takes initiative and makes independent decisions. A creative person, capable of generating fresh ideas in the interest of finding new possibilities. Structured, with meticulous organizational skills, knows how to set priorities under high pressure Proficiency in English Experience working in a large, global company strongly preferred; ability to deal with different time zones, currencies, work practices and schedules, and cultural differences Strong workload management and problem-solving skills.
Must be able to balance workload, including managing short-range and long-term projects. Strong communications and interpersonal skills. Must be able to work well with people from a variety of backgrounds and disciplines, e. g. technical, business, administration. Proven ability to use good judgment and make confident decisions under defined policies and procedures Proficiency in Microsoft Office 365 (Outlook, Word, Power Point, Teams) with a strong technical aptitude to learn new tools.
About Philips We are a health technology company. We built our entire company around the belief that every human matters, and we won't stop until everybody everywhere has access to the quality healthcare that we all deserve. Do the work of your life to help the lives of others. Learn more about our business. Discover our rich and exciting history. Learn more about our purpose. If you're interested in this role and have many, but not all, of the experiences needed, we encourage you to apply.
You may still be the right candidate for this or other opportunities at Philips. Learn more about our commitment to diversity and inclusion here. #LI-PH1 #LI-Remote Philips is an Equal Employment and Opportunity Employer/Disabled/Veteran and maintains a drug-free workplace. PDN-9ae3b3a6-9f62-47fe21290485ea
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