Location: Irving, TX
Company: Caterpillar
We don't just talk about progress and innovation here - we make it happen, with our customers, where we work and live. Together, we are building a better world, so we can all enjoy living in it. Caterpillar is seeking an experienced Administrative Assistant to support Law Security & Public Policy leaders and their respective teams.
This role will provide administrative support as follows: Schedule meetings, organize and maintain calendars for team members, make travel arrangements, such as booking flights, transportation, hotels, and managing expense books, prepare presentation materials, and display presentation material in various meetings, maintain records and prepare reports such
as organization charts, records retention, budget information, planning and executing team events. In addition to the above duties, the incumbent must maintain high confidentiality and professionalism, and spend a significant amount of time organizing and expediting workflow through the managers' offices.
Job duties also require the use of advanced levels of understanding and skill in modifying software applications, utilizing advanced functions in word processing or spreadsheet applications, and advanced graphics. What You Will Have: Seasoned, advanced administrative skills gained through 3 - 5 years of experience supporting leaders of departments and organizations. Strong interpersonal
skills are required as well as proficiency in managing the daily activities of an office or work area.
Previous experience in the legal field is highly recommended. Excellent oral and written communication, ability to multitask while paying attention to details, strong customer focus, act with a sense of urgency, conduct themselves with diplomacy and professionalism, enjoy meeting and helping people. Requires intermediate to advanced expertise in use of computer software programs such as Microsoft Outlook, Word, Excel, and Power Point. What You Will Get: Flexibility: We're committed to supporting our employees both inside and outside of work. We recognize that every day is different, and work to create the flexibility you need to be successful in all areas of your life.
That may mean a few days in our new Williams Square company headquarters office and a few days at your home office or another location. Networking & Professional Growth: With more than 100,000 employees and locations around the globe, Caterpillar offers many opportunities for growing your career and your network. You'll have a variety of options and support available to help you pursue the career and live the life you want for yourself! Competitive Wages and Benefits: We offer a variety of other benefit programs, including health insurance, flexible spending accounts, health savings accounts, retirement savings plans, tuition reimbursement, vacation time, volunteer days and more.
Our Total Rewards packages include competitive base pay and the potential for an annual performance-based incentive. Additional Information: The location for this position is Irving, TX. Relocation assistance is not available for this position. Any relocation costs incurred would be the responsibility of the selected candidate. Visa Sponsorship is not available for this position. This employer is not currently hiring foreign national applicants that require or will require sponsorship tied to a specific employer, such as, H, L, TN, F, J, E, O.
As a global company, Caterpillar offers many job opportunities outside of the U. S which can be found through our employment website at /careers. Any offer of employment is conditioned upon the successful completion of a drug screen. EEO/AA Employer. All qualified individuals - Including minorities, females, veterans and individuals with disabilities - are encouraged to apply. Not ready to apply? Join our Talent Community.
Administrative or clerical jobs involve a range of office-related tasks that support the day-to-day operations of a business. Employees in administrative roles are often responsible for managing records, answering phones, scheduling appointments, preparing documents, and performing data entry. These positions typically require strong organizational skills, attention to detail, proficiency with office software, and the ability to communicate effectively. Clerical workers are key in ensuring that an office runs smoothly and efficiently, acting as the backbone to the administrative structure of an organization.
we do. At Sundt we focus on building long-term prosperity for our clients, communities and employee-owners. We offer competitive pay, industry-leading benefits including a 401k and employee stock ownership plan, incentive programs for craft and administrative employees as well as training that focuses on your personal and professional growth.
We're driven by skill, grit and purpose. Join us as we strive to be the most skilled builder in America Job Summary Supports project teams in all aspects of the contract process, including preconstruction. Should have knowledge of the Prime Contract, Subcontracts, and Purchase Orders. Primary duties include supporting the estimating team, review
drafted subcontracts, purchase order agreements and other forms of contracts for quality control purposes. Maintains an effective and professional working relationship with project team, subcontractors and suppliers.
Key Responsibilities 1. Assists in the preparation, review, and administration of contractual proposals relating to construction projects. 2. Develop and maintain necessary reporting of contract performance. 3. Ensure project is set up through SLIP, CCIP, OCIP portals and that subcontracts are set up appropriately, if applicable. 4. Establish and maintain cost control procedures. 5. Issue subcontracts and purchase orders and ensure all required documentation is in place and
current, prior to execution of agreement and start of work. 6. Manage progress, risk mitigation and insurance requirements for all contracts.
7. Prepares bid packages, conducts bidders' conferences, develops evaluation criteria, analyzes and evaluates proposals, negotiates subcontract provisions, selects or recommends subcontractors, writes subcontract packages for review, prepares awards and administers resulting subcontracts. 8. Provides support to Preconstruction, Prequalification Department, and AP to ensure all Subcontractors are prequalified and suppliers/vendors are set up in E1. 9. Work with Project Team and Suppliers/Subcontractors to ensure procurement activities and contracts are prioritized and occurring to support the project schedule.
10. Work with Project Team to develop and maintain Procurement Matrix and Project Dashboard. 11. Work with Project Team, Preconstruction, and Legal Team, as necessary, to ensure contract verbiage and documents are up to date and agreed upon. Minimum Job Requirements 1. 2 or more years supporting certified payroll/prevailing wage administrative processes. 2. Exceptional organizational and communication skills. 3. Preferred training and/or certifications within certified contract/subcontract requirements.
4. Proficient use of all Microsoft Office Suite programs. 5. Two-year degree or equivalent combination of business training and/or related experience. Note: Job Description is subject to change at any time and may include other duties as assigned. Physical Requirements 1. May stoop, kneel, or bend, on an occasional basis 2. Must be able to comply with all safety standards and procedures 3. Required to use hands to grasp, lift, handle, carry or feel objects on a frequent basis 4. Will interact with people and technology frequently during a shift/work day 5. Will lift, push or pull objects up to 501bs on an occasional basis.
6. Will sit, stand or walk short distances for up to the entire duration of a shift/work day. 7. Will use telephone, computer system, email, and other electronic devices on a frequent basis to communicate with internal and external customers or vendors Safety Level Safety-Sensitive Note: Jobs with the Safety-Sensitive designation are those that include tasks or duties that the employer reasonably believes could affect the safety and health of the employee performing the task or others such as operating a vehicle, operating equipment, operating machinery or power tools, repairing/maintaining the operation of any vehicle/equipment, the handling/disposal/transport of hazardous materials, or the handling/treatment/disposal of potentially flammable/combustible materials.
Equal Opportunity Employer Statement: Sundt is committed to the equal treatment of all employees, and/or applicants for employment, and prohibits discrimination based on race, religion, interaction (including pregnancy), interactionual orientation, gender identity, color, age, disability, national origin, covered veteran status, genetic information; or any other classification protected by applicable Federal, state, or local laws.
Benefit list: Market Competitive Salary (paid weekly) Bonus Eligibility based on company, group, and individual performance Employee Stock Ownership Plan & 401K Industry Leading Health Coverage Starting Your First Day Flexible Time Off (FTO) Medical, Health Savings, and Wellness credits Flexible Spending Accounts Employee Assistance Program Workplace Wellness Programs Mental Health Program Life and Disability Insurance Employee-Owner Perks Educational Assistance Sundt Foundation - Charitable Employee-Owner's program
Everything's Included in our homes, and Everyone's Included on our team. - Our Everyone's Included vision is to be as inclusive and diverse as the communities we build unleashing the power of diversity within our workforce to drive innovation & sustainable growth.
- Lennar's Core Values: Our commitment to Quality, Value, and Integrity is the underlying foundation upon which Lennar was built, and these three fundamental principles still guide us in caring for our customers, associates, trade partners, shareholders, and community. Act in an integral administrative support role for the DFW Division President. #CB Responsibilities Organize, prioritize and execute on large volumes of highly
confidential and time-sensitive information. Answer and screen DP's phone calls and take detailed messages. Meet and greet visitors. Set up and clean up for business meetings.
Coordinate meetings, appointments and business travel arrangements. Ability to see overall goals and execute appropriate details; maintain systems and processes to ensure execution of projects. Proactively manage calendars, schedules, and appointments by anticipating current priorities and areas of focus in order to prioritize and arrange future schedules. Type business letters, memorandums and other correspondence using Microsoft Office Software in a Mac platform. Create and edit spreadsheets and presentations.
Collect daily, monthly, weekly, quarterly reports from business entities.
Ability to prioritize phone calls/emails, providing ongoing public relations and assisting in resolving problems. Maintain accurate, organized and efficient filing system. Prepare and process expense reports in a timely manner. - Effectively communicate with others and solve problems on a daily basis. Develop processes and efficiencies for routine office management, supply ordering, etc. - Ability to operate and trouble shoot standard office equipment. Coordinate all materials for meetings and manage all mailings. - Order food and gifts as requested. Special projects or cross train as necessary.
- #CB #LI-CS1 Qualifications Education and Experience Requirement: High School Diploma or equivalent required. Must have C level executive assistant experience. Professional appearance and demeanor. Perform multiple, detailed-oriented tasks with simultaneous deadlines. Advanced communication skills. Excellent writing and organization skills. Possess strong work ethic, integrity and loyalty. Team player with the ability to work well under pressure. Physical Requirements: Requires the ability to work in excess of eight hours per day, in the confined quarters of an office. - Also requires the ability to read plans, bend, stoop, reach, lift, and move and/or carry items less than 50 pounds.
- Finger dexterity, when operating a computer keyboard and calculator is required. - Office work requires sitting at a computer monitor for extended periods of time, completing paperwork and to receive/return phone messages. - Standing is required for filing, scanning, and copying. This position outlines the basic tasks and requirements for the position noted. - It is not a comprehensive listing of all job duties of the Associate. - Management reserves the right to change the duties and responsibilities set forth herein at any time, with or without prior notice.
Lennar is an equal opportunity employer and complies with all applicable federal, state, and local fair employment practices and laws. Type Regular Full-Time
and maintaining accurate inventory of finished goods and raw materials. --ESSENTIAL DUTIES: Ensure all safety policies and good manufacturing procedures are being followed. Perform daily checklist of material handling equipment and notify supervisor of any issues with equipment.
Maintain certification to operate material handling equipment. Accurately record information pertaining to shipping and receiving of goods. Use scan gun to ship, receive, locate, and delete finished goods when necessary. Assist in loading crates and pallets into de-nester and pallet dispenser. Monitor and record data of refrigerated trailers. Cross train in other areas of operations. Maintain a clean and safe
work area. Willing to help in other areas when requested. EDUCATION / EXPERIENCE: High school or equivalent combination of education and experience Excellent oral and written communication skills Bi-lingual a plus OTHER QUALIFICATIONS: Self-motivating and dependable.
Able to develop and maintain a friendly working relationship with other employees. --PHYSICAL DEMANDS: The work environment characteristics described below are representative of those an employee encounters while performing the essential functions of the job. AMOUNT OF TIMEFUNCTION 2/3Stand X--Walk X--Sit X--Use of Hands X--Reach with Hands and Arms X--Climb or Balance X--Stoop, Kneel, Crouch, or Crawl X--This job requires
that weight be lifted, or force be exerted as reflected below. AMOUNT OF TIMEFUNCTIONNone1/32/3> 2/3Up to 10 lbs.
X--10 to 25 lbs. X--25 to 50 lbs. X--50 to 100 lbs. X--More than 100 lbs. X--WORK ENVIRONMENT: While performing the duties of the job, the employee is regularly exposed to moving mechanical parts, with a moderate noise level. Employee must be able to work periodically in a freezer environment at 0 degrees temperature. ----We are people powered! If you want to build strong relationships, grow professionally and personally, and produce quality, you'll enjoy your career with us!
