Location: Sag Harbor, NY
Company: Summerhill Landscapes
an ardent sensibility, deep experience, and a love of the land. We are seeking a Receptionist / Office Assistant to manage the front desk of our office in Sag Harbor. This is a key role for us, as this position is the company's first point of contact for our clients, partners and vendors.
We are looking for an energetic individual who is well-organized, communicates well and practices excellent time management skills. In addition, this individual should have top-notch customer service skills and be a problem solver. Duties/Responsibilities: Answers and transfers phone calls, screening when necessary. Welcomes and directs visitors and clients. Maintains filing systems as assigned. Retrieves
information as requested from records, email, minutes, and other related documents; prepares written summaries of data when needed. Responds to and resolves administrative inquiries and questions.
Coordinates and schedules travel, meetings, and appointments for managers or supervisors. Prepares agendas and schedules for meetings as needed. Maintains office supplies and coordinates maintenance of office equipment. Orders supplies for yards and field workers, including uniforms, handheld equipment, etc Oversees distribution of the mail Oversees the organization and planning of all charitable donations. Create process for requests for donation to be submitted and reviewed. Oversees Conference
registrations; review process registration forms, review all travel arrangements if required, all restaurant reservations if required.
Oversee the organization and maintain the permits and renewal calendar Oversee Membership renewals (ex. ASLA, Garden Conservancy, etc. ) Manage the renewal of all permit registrations/2290/special permits annually Manage the renewal of landscaper/contractor permits as needed. Looking to fill position ASAP. Required Skills/Abilities: Excellent verbal and written communication skills. Excellent interpersonal and customer service skills. Proficient in Microsoft Office Suite or related software. Excellent organizational skills and attention to detail.
Basic understanding of clerical procedures and systems such as recordkeeping and filing. Ability to work independently. Bilingual Spanish a plus.
Administrative and clerical jobs encompass a range of office-based roles that are essential for the smooth functioning of organizations. These positions often involve tasks such as data entry, managing correspondence, scheduling appointments, and maintaining records. Key features of administrative/clerical jobs include strong organizational skills, attention to detail, and proficiency in office software. Employees in this field are typically great communicators and are able to multitask effectively in a fast-paced environment. Though duties can be diverse, they all contribute to the administrative support structure of a business.
functions and responsibilities of the position may vary by Aramark location based on client requirements and business needs. COMPENSATION: The hourly rate for this position ranges from $17.00 to $17.25, depending on circumstances including an applicant’s skills and qualifications, certain degrees and certifications, prior job experience, market data, and other relevant factors.
Additional compensation may include a bonus or commission (if relevant). This is Aramark’s good faith and reasonable estimate of the range of compensation for this position as of the time of posting. If hired, employee will be in an “at-will position” and Aramark reserves the right to modify base salary (as well
as any other discretionary payment or compensation program) at any time AND FOR ANY REASON, including, BUT NOT LIMITED TO for reasons related to individual performance, Aramark or individual department/team performance, and market factors.
Job Responsibilities • Responsible for performing administrative functions including distributing mail, ordering, and stocking supplies, answering phones, and greeting visitors • Assists unit management with clerical tasks in relation to accounting, payroll, receiving, and/or human resources including filing, data entry, record review and maintenance, etc. • Greets customers, clients, and employees; answers inquiries or directs calls where necessary
• Schedules meetings • Maintain office memos and informative postings • Operate technology, systems, and software such as voicemail systems, copy/scanners, personal computers, and MS Office At Aramark, developing new skills and doing what it takes to get the job done make a positive impact for our employees and for our customers.
In order to meet our commitments, job duties may change or new ones may be assigned without formal notice. Qualifications • High School Diploma or equivalent; some college preferred. 2+ years administrative support experience. • Excellent written/interpersonal communication and organizational skills. Proficient in Excel and Word. • Ability to optimally connect with employees.
• Ability to work quickly and efficiently. • Strong digital literacy is required of Office (Word, Excel, Power Point, etc) Internet, typing, other databases and spreadsheet software. Education About Aramark Our Mission Rooted in service and united by our purpose, we strive to do great things for each other, our partners, our communities, and our planet. At Aramark, we believe that every employee should enjoy equal employment opportunity and be free to participate in all aspects of the company. We do not discriminate on the basis of race, color, religion, national origin, age, interaction, gender, pregnancy, disability, interactionual orientation, gender identity, genetic information, military status, protected veteran status or other characteristics protected by applicable law.
About Aramark The people of Aramark proudly serve millions of guests every day through food, facilities, and uniform services in 19 countries around the world. Rooted in service and united by our purpose, we strive to do great things for each other, our partners, our communities, and our planet. We believe a career should develop your talents, fuel your passions, and empower your professional growth.
So, no matter what you're pursuing - a new challenge, a sense of belonging, or just a great place to work - our focus is helping you reach your full potential. Learn more about working here at http: // or connect with us on Facebook , Instagram and Twitter.
Administrative or clerical jobs involve a range of office-related tasks that support the day-to-day operations of a business. Employees in administrative roles are often responsible for managing records, answering phones, scheduling appointments, preparing documents, and performing data entry. These positions typically require strong organizational skills, attention to detail, proficiency with office software, and the ability to communicate effectively. Clerical workers are key in ensuring that an office runs smoothly and efficiently, acting as the backbone to the administrative structure of an organization.
Administrative or clerical jobs involve a range of office-related tasks that support the day-to-day operations of a business. Employees in administrative roles are often responsible for managing records, answering phones, scheduling appointments, preparing documents, and performing data entry. These positions typically require strong organizational skills, attention to detail, proficiency with office software, and the ability to communicate effectively. Clerical workers are key in ensuring that an office runs smoothly and efficiently, acting as the backbone to the administrative structure of an organization.
