Location: Clackamas, OR
Administrative/Clerical jobs encompass a range of office and administrative support duties. These roles are crucial for ensuring the smooth operation of businesses and organizations. They typically involve tasks such as data entry, file management, answering phones, scheduling appointments, and supporting other staff. Characteristics of these jobs include attention to detail, strong organizational skills, proficiency in office software, and excellent communication abilities. While they vary by industry, administrative/clerical positions form the backbone of efficient office environments, enabling other professionals to focus on their specific roles.
by the core values of our Diamond Philosophy: Quality, Teamwork, Productivity, and Excellence—which means consistently doing your best and always striving to do better. Summary: Pacific Seafood is a third-generation family-owned company that was founded by our CEO’s grandfather in 1941.
Today we are one of the largest seafood companies in the US, with nearly 40 locations in 11 states as well as in Canada. Our CEO is a fast-paced, high-energy leader who is always “on the go, ” constantly travelling among our various locations. As the Executive Assistant, you will be responsible for helping the CEO stay organized and in communication with company executives. You will also be the “gatekeeper”
for access to the CEO and responsible for organizing the CEO’s schedule (both company and personal), helping to manage and respond to emails and phone calls, and providing “on-call” administrative support, including outside normal business hours and on weekends, as needed.
(This role will also provide executive assistant support to the Vice President of Distribution. ) Key Responsibilities: Administrative Leadership Maintain a consistent presence outside the CEO’s office and be the “face of the CEO” at headquarters when he is travelling. Maintain credibility, trust, and professionalism with the Executive Team and all people interacting with the CEO. Know and learn the names and positions
of all executives, general managers, and support department leaders.
Maintain strict confidentiality about sensitive information and the CEO’s whereabouts. Attend meetings, take accurate notes, and follow up to ensure tasks are accomplished on time. Help the CEO assign/delegate work to direct reports and others. Maintain action item lists for each direct report and ensure direct reports meet timelines by following up on deliverables. Communications Provide a " gatekeeper" and " gateway" role where people who need to talk to the CEO go through you. Provide a bridge for smooth communication between the CEO and his direct reports as well as outside parties.
Act as a liaison between the Board of Directors and the CEO/company executives. Work closely with the CEO to keep him well informed of upcoming commitments and responsibilities, following up appropriately. Act as a " barometer, " having a sense for the issues taking place in the office and keeping him updated. Monitor the CEO’s email inbox, tending to urgent matters and removing unnecessary emails. Maintain a maximum of one page of emails at the end of each day. Draft and send emails and maintain email lists for forwarding regular messages. Type dictation from the CEO in response to emails.
Answer the phone, take accurate messages, keep track of executives’ whereabouts, and handle urgent calls with appropriate judgment. Draft CEO speeches, announcements, and presentations. Maintain address and contacts lists and handle all mailing and couriers (including birthday cards, personal and professional correspondence, etc. ). Organization and Logistics Maintain the CEO’s professional, personal, and jet calendars (both electronic and paper) with accuracy and in real time without delays. Stay at least two weeks ahead on calendars to minimize last minute changes and avoid schedule conflicts.
Ensure the CEO is on time to all appointments and take into consideration travel time. Coordinate the CEO’s travel arrangements. Prioritize inquiries and requests while troubleshooting conflicts; make judgements and recommendations to ensure smooth day-to-day engagements. Arrange and handle all logistics for the CEO’s meetings and events: schedule meetings; draft agendas; develop, compile, and distribute presentation materials, etc. Responsible for event planning logistics for executive level meetings (location, food, agenda, etc. ). Maintain a professional atmosphere in the Board Room and CEO’s office (organized, stocked with supplies, coffee, etc.
). Ensure computer and projector are on and working prior to meetings. Organize and maintain administrative records on personnel, equipment, facilities, and other business elements – both paper files and electronically. Assist as needed with helping the CEO on various family matters, helping schedule and manage children’s appointments, school, activities, etc. Be available outside of traditional office hours, including occasional evenings and weekends, on an as needed basis. Expenses Manage expense reports for the CEO’s direct reports.
Log payment of bills (work and personal). Keep track of the CEO’s properties and vehicles to ensure bills and taxes are paid and insurance cards are up to date. Deposit checks with the bank. Keep track of various bank accounts (work and personal). Route invoices to appropriate persons for payment. Assist as needed including running errands, purchasing gifts, etc. Perform other duties, as assigned What You Bring to Pacific Seafood: Required Bachelor’s degree in related field (preferred) Minimum three years related experience and/or training Advanced knowledge of Microsoft Office Suite primarily Outlook, Word, Excel, Power Point and Teams > 65 WPM typing speed Valid Driver’s License Total Compensation: At Pacific Seafood, your base wage is only a portion of your overall compensation package.
We invest in our Team Members through a comprehensive and attractive total rewards package, including but not limited to: Health insurance benefits options, including medical, prescription, vision, dental, basic group life and short-term disability Flexible spending accounts for health flex and dependent care expenses 401(k) retirement plan options with generous annual company profit sharing match Paid time-off for all regular FT team members to include sick days, paid holidays, vacation, and personal time Employee assistance program providing confidential professional counseling, financial and legal assistance at no charge to team members and immediate family members Product purchase program Pacific Seafood is an equal opportunity employer and all qualified applicants will receive consideration for employment without regard to race, color, religion, interaction, national origin, disability status, protected veteran status, or any other characteristic protected by law.
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Administrative/Clerical jobs encompass a range of positions that provide support to an organization's operations, typically in an office setting. Key characteristics of these roles include handling correspondence, managing files, scheduling appointments, and maintaining databases. Employees in these jobs often serve as the backbone of a company, ensuring smooth internal communication and effective organization of records. Attention to detail, strong organizational skills, and proficiency with office software are quintessential for success in administrative and clerical positions.
at a Great Clips salon, and we'd love for you to be part of that. Are you tired of not being recognized for your efforts? Want to be part of a team that treats you like family? Are you interested in a base hourly wage with built-in customers, plus product bonuses, and TERRIFIC tips, Tambry Ventures LLC is a growing Great Clips Franchise.
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Licensed to cut hair Requirements: Cosmetology and/or barber license (licensing requirements vary by state/province)What benefits may be offered by each salon owner in return?
Manager training to grow your team and the salon Incentives and recognition for a job well done An immediate customer base Ongoing training for career growth Sounds good, right? Then the salon owner wants to hear from you! Do what you love doing with a great brand. Join a Great Clips salon team today.
