General Clerk III | Huntsville, AL

Administrative or clerical jobs involve a range of office-related tasks that support the day-to-day operations of a business. Employees in administrative roles are often responsible for managing records, answering phones, scheduling appointments, preparing documents, and performing data entry. These positions typically require strong organizational skills, attention to detail, proficiency with office software, and the ability to communicate effectively. Clerical workers are key in ensuring that an office runs smoothly and efficiently, acting as the backbone to the administrative structure of an organization.

Administrative/Clerical jobs encompass a broad range of roles integral to the smooth operation of any organization. Employees in these positions perform tasks such as data entry, managing calendars, arranging meetings, handling correspondence, and providing general support to other staff members. Key characteristics of these jobs include strong organizational skills, proficiency in office technologies, and excellent communication abilities. These roles are fundamental in ensuring that the daily administrative duties of the workplace are conducted efficiently, and often serve as a backbone to the managerial and operational teams.

to providers.

ESSENTIAL DUTIES AND RESPONSIBILITIES: --- Calculate provider worked hours, premium time, and expenses from submitted work logs and expense reports and input data into accounting system. --- Check pay rates of providers in CRM against provider pay rates on confirmation letters and make corrections in CRM if discrepancy exists on pay rate on the provider confirmation letter; inform staffing consultants of the discrepancies in rate information.

--- Interact with sales management and Staffing Consultants as needed to resolve questions regarding provider work logs and expense reports. --- Audit work logs and supporting documentation for accuracy and submit to the Provider

Pay Coordinator in preparation for payroll. --- Prepare month-end accrual reports as requested by management. --- Contact providers and clients as needed to obtain outstanding work logs, signatures, and/or clarification of hours worked and expenses submitted.

--- Work with Staffing Consultants in updating provider calendars with days worked and not worked and update notes in CRM as needed. --- Process bi-weekly and out-of-cycle provider payroll through accounting software program (Lawson) in a timely and accurate manner --- Mail pay checks to providers in a timely manner. --- Communicate to sales personnel any issues concerning the processing of payment to a provider. --- Compare and

update provider information as needed into payroll processing system to maintain payroll record.

--- Receive incoming telephone calls from providers and respond to questions and requests they have about their pay check. --- Retain records of provider W-9's and aide in processing 1099's for providers at year end. QUALIFICATIONS / EXPERIENCE: --- High school education or equivalent with college study in accounting, finance or business administration desired. --- Two or more years in accounting experience. Accounts payable or payroll experience desired. --- Proficiency in Microsoft Excel and Word programs required. --- Previous experience with accounting software programs desired, preferably Lawson.

--- Ability to perform mathematical calculations relating to the payroll processing function. --- Ability to problem solve and identify solutions. --- Ability to prioritize multiple tasks at the same time. --- Possess good verbal communication skills. --- Must be detail oriented. --- Must be able to work in a team oriented environment demonstrating flexibility and cooperativeness. PHYSICAL / ENVIRONMENTAL DEMANDS: --- Job is performed at home - as long as employed, D&Y will provide equipment such as laptop, monitor(s), keyboard, mouse; other equipment as necessary for position.

--- Employee must have a designated work space to ensure a safe and productive environment. --- Employee will set expectations with others in their home regarding interactions and availability during work hours. Employee should not be the primary caregiver for children or adults while working. --- Employee must have high speed internet and internet accessibility as well as phone service. Minimum internet connection should support 5 megabytes upload and 12 megabytes download speed. D&Y does not reimburse costs for internet or phone service. --- Prolonged sitting at a workstation using a computer.

--- Moderate phone use. --- Limited bending and standing. --- Moderate stress level. --- This position requires manual dexterity and frequent use of the computer, telephone, 10-key, calculator, and the ability to perform repetitive motions and meet production standards to comply with the essential functions. --- May require physical and/or mental stamina to work overtime, additional hours beyond a regular schedule and/or more than five days per week. DISCLAIMER: Cooperative, positive, courteous and professional behavior and conduct is an essential function of every position.

All associates must be able to work with others beyond giving and receiving instructions. This includes getting along with co-workers, peers and management without exhibiting behavior extremes. Job functions may require personal leadership skills such as conflict resolution, negotiating, instructing, persuading, speaking with others as well as responding appropriately to job performance feedback from the supervisor. Additionally, the information contained in this job description has been designated to indicate the general nature and level of work performed by associates within this classification.

It is not designed to contain or be interpreted as a comprehensive inventory of all duties, responsibilities and qualifications required of associates assigned to this position.

Administrative/clerical jobs involve a range of office support and secretarial roles that are crucial to the smooth operation of any business or organization. These positions typically include tasks such as data entry, managing correspondence, scheduling appointments, answering phones, and maintaining files. Employees in these roles must be organized, proficient in various office software, possess strong communication skills, and be capable of multitasking. Key traits for success in administrative and clerical jobs include attention to detail, reliability, and the ability to work both independently and as part of a team. These roles often serve as the backbone of a company, ensuring efficient workflow and supporting other departments.