Location: Ina, IL
Company: State Of Illinois
Administrative/Clerical jobs encompass a range of roles within organizations that are pivotal for maintaining efficient office operations. These positions often involve tasks such as data entry, phone handling, filing, scheduling, and supporting other staff. Individuals in these roles typically possess strong organizational skills, attention to detail, and the ability to multitask. They serve as the backbone of a company’s daily functions, ensuring that information is managed effectively and communication channels are kept open. With the rise of technology, many administrative/clerical workers are also adept at using various software to streamline office processes.
Reserve before a start date can be set. To learn more about minimum qualifications to join the Army Reserve, visit Duties Manage the daily operations of a US Army Reserve unit's mission readiness program Represent the US Army Reserve Troop Program Unit Commander in his/her absence Perform as the record manager Serve as the unit physical security coordinator Review regulations and directives and implements changes in appropriate manner Compile data and create products to present at briefings Prepare and review command correspondence for content and accuracy Manage unit and individual personnel and medical readiness Execute the unit's supply and logistics program Coordinate the management of unit
and individual training readiness Administer financial management program including Government Purchasing and Travel Card programs Advise on pay, benefits, entitlements, incentives, and assist with correcting pay issues Requirements Conditions of Employment Appointment may be subject to a suitability or fitness determination, as determined by a completed background investigation.
THIS POSITION REQUIRES ACTIVE MEMBERSHIP AS A SOLDIER IN THE U. S. ARMY RESERVE (USAR). This position is subject to Drug Abuse Testing Program requirements. This position is subject to the Lautenberg Amendment/Domestic Violence Misdemeanor Amendment to the Gun Control Act of 1968. This position requires you to
obtain and maintain a Secret clearance. This position requires the incumbent to successfully complete the Unit Administrator Basic Course within 18 months of appointment.
This position requires the incumbent to successfully complete the Unit Pay Administrator Course within 18 months of appointment. The duties of this position may require the incumbent to work evenings, nights, holidays, and/or weekends to include modification in shifts and/or tour of duty. Qualifications Who May Apply: US Citizens In order to qualify, you must meet the education and/or experience requirements described below. Experience refers to paid and unpaid experience, including volunteer work done through National Service programs (e.
g. Peace Corps, Ameri Corps) and other organizations (e. g. professional; philanthropic; religious; spiritual; community; student; social). You will receive credit for all qualifying experience, including volunteer experience. Your resume must clearly describe your relevant experience; if qualifying based on education, your transcripts will be required as part of your application. Additional information about transcripts is. Specialized Experience: One year of specialized experience is defined as providing administrative assistance in support of a military unit or military activity in one or more of the following areas: unit or individual training, medical readiness, personnel actions, financial actions, supply, or logistics; performing day-to-day administrative functions; and preparing or reviewing written products.
This definition of specialized experience is typical of work performed at the second lower grade/level position in the federal service (GS-07). OR Education: Master's or equivalent graduate degree or 2 full years of progressively higher level graduate education leading to such a degree in a field which demonstrates the knowledge, skills, and abilities necessary to do the work of the position, such as: Business Administration, Strategic Management and Organizational Design and Development.
(Note: You must attach a copy of your transcripts. ) OR Combination of Education and Experience: A combination of education and experience may be used to qualify for this position as long as the computed percentage of the requirements is at least 100%. To compute the percentage of the requirements, divide your total months of experience by 12. Then divide the total number of completed graduate semester hours (or equivalent) beyond the first year (total graduate semester hours minus 18) by 18.
Add the two percentages. (Note: You must attach a copy of your transcripts. )You will be evaluated on the basis of your level of competency in the following areas: Administration and Management Fundamentals and Operations of Military and Civilian Pay Organizational Awareness Technical Competence How You Will Be Evaluated You will be evaluated for this job based on how well you meet the qualifications above. Once the announcement has closed, a review of (resume, supporting documents, and responses to the questionnaire) will be used to determine whether you meet the qualification requirements listed on this announcement.
If you are minimally qualified, your resume and supporting documentation will be compared against your responses to the backssment questionnaire to determine your level of experience. If, after reviewing your resume and/or supporting documentation, a determination is made that you have inflated your qualifications and/or experience, you may lose consideration for this position. Please follow all instructions carefully when applying, errors or omissions may affect your eligibility. You should list any relevant performance appraisals and incentive awards in your resume as that information may be taken into consideration during the selection process.
If selected, you may be required to provide supporting documentation. Basis for Rating: Qualified candidates will be assigned to one of three quality categories: Best Qualified, Highly Qualified and Qualified. Veteran preference eligibles are listed ahead of non-preference eligibles within each quality category. Best Qualified. Candidates in this category possess exceptional skills and experience to exceed well above the minimum requirements for the announced position.
Highly Qualified. Candidates in this category possess good skills and experience above the minimum requirements for the announced position. Qualified. Candidates in this category meet the minimum experience requirements for the announced position. Interagency Career Transition Assistance Program (ICTAP). If you are a Federal employee in the competitive service and your agency has notified you in writing that you are a displaced employee eligible for ICTAP consideration, you may receive selection priority for this position. To receive selection priority, you must: (1) meet ICTAP eligibility criteria (2) be rated well-qualified for the position and; (3) submit the appropriate documentation to support your ICTAP eligibility.
To be considered well-qualified and receive selection priority applicants must satisfy all qualification requirements for the position and receive a score of 90 or above. Additional information about the program is on Required Documents The documents you are required to submit vary based on whether or not you are eligible for preference in federal employment. A complete description of preference categories and the associated required documents is in the.
As described above, your complete application includes your resume, your responses to the online questionnaire, and documents which prove your eligibility to apply. If you fail to provide these documents, you will be marked as having an incomplete application package and you will not be considered any further. 1. Your resume: Your resume may be submitted in any format and must support the specialized experience described in this announcement. If your resume includes a photograph or other inappropriate material or content, it will not be used to make eligibility and qualification determinations and you may not be considered for this vacancy.
For qualifications determinations your resume must contain hours worked per week and the dates of employment (i. e. HRS per week and month/year to month/year or month/year to present). If your resume does not contain this information, your application may be marked as incomplete and you may not receive consideration for this position. For additional information see: 2. Other supporting documents: Cover Letter, optional Most recent Performance Appraisal, if applicable This position has an individual occupational requirement and/or allows for substitution of education for experience.
If you meet this requirement based on education you MUST submit a copy of your transcript with your application package or you will be rated ineligible. See: NOTE: Documents submitted as part of the application package, to include supplemental documents, may be shared beyond the Human Resources Office. Some supplemental documents such as military orders and marriage certificates may contain personal information for someone other than you. You may sanitize these documents to remove another person's personal information before you submit your application.
You may be asked to provide an un-sanitized version of the documents if you are selected to confirm your eligibility. If you are relying on your education to meet qualification requirements: Education must be accredited by an accrediting institution recognized by the U. S. Department of Education in order for it to be credited towards qualifications. Therefore, provide only the attendance and/or degrees from. Failure to provide all of the required information as stated in this vacancy announcement may result in an ineligible rating or may affect the overall rating. PDN-9ae5ede9-e66c-43ee-90ed-dd5838f97e54
of the relevant collective bargaining agreement/labor contract apply to the filling of this position.
Qualifying state employees in the Upward Mobility Program should follow the Upward Mobility Policy Guidelines when applying for this title. Here are the links: Upward Mobility Program and UMP Program Titles and Information All applicants who want to be considered for this position MUST apply electronically through the illinois.
website. State of Illinois employees should click the link near the top left to apply through the Success Factors employee career portal. Applications submitted via email or any paper manner (mail, fax, hand delivery) will not be considered. Posting Identification
Number: 33942 While not required, a Resume/Curriculum Vitae (CV) is recommended. When applicable, titles that require specific coursework, professional license or certification will include a notation requesting the appropriate document(s) be uploaded in the Additional Documents section of your application.
Failure to upload requested transcripts, license and/or proof of certification when specified may result in ineligibility. Please note that the Department of Corrections must verify proof of higher education for any degree earned (if applicable) regardless of vacancy title before any offer can be extended. Position Overview The Illinois Department of Corrections is seeking a detail
oriented individual to fill the role of the Office Administrator II position at Big Muddy River Correctional Center.
This role oversees the mailroom and its staff, as well as processes the incoming and outgoing mail for the facility, monitors postage, and educates individuals in custody and their families on mailroom procedures. The ideal candidate will have a strong attention to detail and time management skills. If you enjoy working in a fast-paced environment, then this role is for you. We encourage all qualified applicants to apply. Job Responsibilities Serves as working supervisor. Directs staff in recording of all individuals in custody write outs in accordance with the Administrative Directives (AD’s) and Institutional Directives (ID’s) in regard to approved number of individuals in custody write outs.
Trains and assigns staff in receiving of United States Postal Services (USPS) mail. Keyboards complex charts, statistical reports, documents, forms, memoranda, and letters including terminology where an understanding of specialist terms is required to ensure clarity and accuracy. Directs distribution of all incoming institutional mail, certifying delivery to appropriate department. Monitors postage used and advises Business Administrator when purchase of postage is necessary.
Performs other duties as required or assigned which are reasonably within the scope of the duties enumerated above. Minimum Qualifications Requires knowledge, skill and mental development equivalent to completion of high school and two (2) years of office experience, OR two (2) years of independent business experience. Requires the ability to keyboard accurately at 30 words per minute. Preferred Qualifications (In Order of Significance) Prefers at least two (2) years of supervisory experience in an office setting. Prefers at least two (2) years of experience applying office procedures and programs.
Prefers at least two (2) years of experience operating manual and automated office equipment. Prefers at least two (2) years of experience maintaining a paper filing system and/or electronic filing system. Prefers at least two (2) years of experience handling incoming and outgoing mail. Prefers at least two (2) years of experience keyboarding various documents including proofreading for accuracy, spelling, grammar, and punctuation errors. Prefers at least two (2) years of experience using Microsoft Office Suite or similar programs. Prefers at least two (2) years of experience using data to create reports.
Conditions of Employment Requires ability to pass the IDOC/IDJJ background check. Requires ability to pass a drug screen. The use of unauthorized drugs by an employee, regardless of position held, is prohibited. Applicants are required to abide by all vaccine and/or other medical standards as set out by the employer. About the Agency The Illinois Department of Corrections is a multicultural agency deeply committed to ensuring diversity, equity, and inclusion. This commitment is at the forefront of our operations, hiring, policies and procedures, and training.
We recognize the benefit of workplace empowerment, the importance of diversity and fully support an environment where ALL employees are treated fairly, respectfully, and have equal access to opportunities and resources necessary to thrive and contribute to the agency’s success. IDOC genuinely values the differences of individuals in our custody and is committed to ensuring a healthy living environment where they feel valued, respected, and included. Through our commitment to Diversity, Equity, and Inclusion (DEI), we shall establish and uphold agency policies and practices conducive to eliminating all forms of exclusion including, but not limited to, racism, ageism, ableism, interactionism, discrimination based on interactionual orientation and gender, and religious oppression.
The IDOC team works to serve justice in Illinois and increase public safety by promoting positive change in behavior of individuals in custody, operating successful reentry programs, and reducing victimization. Employees enjoy excellent benefits, including health, vision, and dental insurance; retirement plan and deferred compensation; state holidays and other benefit time off; and pre-tax benefit programs.
The department also offers extensive training and career advancement opportunities. The Illinois Department of Corrections is proud to be an Equal Opportunity Employer. Work Hours: 8:00am - 4:00pm Mon-Fri, Sat/Sun as Days Off Work Location: Big Muddy River Correctional Center, 251 North Illinois Hwy 37 Ina, IL 62846 Agency Contact: Mason Walker Email: Phone #:618-437-xyz X Job Family: Office & Administrative Support; Public Safety This title is within the Upward Mobility Program. General Program information can be found by clicking on the Upward Mobility Program link or for specific title information at UMP Title Descriptions.
There are three categories of UMP titles: 1) certificate titles which require passing a written proficiency exam; 2) credential titles which require the possession of a specified college degree and/or licensure; and 3) dual titles for which a certificate may be earned by following either the certificate or credential pathway. This position DOES NOT contain “Specialized Skills” (as that term is used in CBAs). APPLICATION INSTRUCTIONS Use the “Apply” button at the top right or bottom right of this posting to begin the application process.
If you are not already signed in, you will be prompted to do so. State employees should sign in to the career portal for State of Illinois employees – a link is available at the top left of the Illinois. homepage in the blue ribbon. Non-State employees should log in on the using the “View Profile” link in the top right of the Illinois. homepage in the blue ribbon. If you have never before signed in, you will be prompted to create an account. If you have questions about how to apply, please see the following resources: State employees: Log in to the career portal for State employees and review the Internal Candidate Application Job Aid Non-State employees: on Illinois.
– click “Application Procedures” in the footer of every page of the website. The main form of communication will be through email. Please check your “junk mail”, “spam”, or “other” folder for communication(s) regarding any submitted application(s). You may receive emails from the following addresses: @SIL-P1.
Administrative/Clerical jobs encompass a broad range of roles integral to the smooth operation of any organization. Employees in these positions perform tasks such as data entry, managing calendars, arranging meetings, handling correspondence, and providing general support to other staff members. Key characteristics of these jobs include strong organizational skills, proficiency in office technologies, and excellent communication abilities. These roles are fundamental in ensuring that the daily administrative duties of the workplace are conducted efficiently, and often serve as a backbone to the managerial and operational teams.
Administrative/Clerical jobs encompass a range of roles within organizations that are pivotal for maintaining efficient office operations. These positions often involve tasks such as data entry, phone handling, filing, scheduling, and supporting other staff. Individuals in these roles typically possess strong organizational skills, attention to detail, and the ability to multitask. They serve as the backbone of a company’s daily functions, ensuring that information is managed effectively and communication channels are kept open. With the rise of technology, many administrative/clerical workers are also adept at using various software to streamline office processes.
